Provide confidential administrative services to the Principal.
Relieve the Principal of administrative detail by handling matters not requiring personal attention.
Prepare and type form letters and routine correspondence, reports, charts, records, and newsletters.
Prepare and maintain standard office records; compile and prepare summaries and reports.
Perform routine accounting duties including posting/maintaining journals, processing invoices, purchase requisitions, reimbursements, and reconciling school bank and district accounts.
Maintain an online collection system.
Act as school cashier: receive monies, issue change and receipts, prepare bank deposits, reconcile bank accounts, and prepare cash receipt records and summaries.
Order school supplies and receive deliveries.
Register and process student registrations and data enter student records.
Act as receptionist: greet visitors, answer and route telephone calls, direct visitors, and maintain a message service.
Provide information and assistance to the public and staff regarding policies, rules, regulations, and procedures.
Assign and check the work of staff assigned to assist in the school office.
Perform other work within the band as assigned
Requirements summary
Completion of Grade 12 plus one (1) year post-secondary training in business/office administration.
Minimum of three (3) years of office experience or an equivalent combination of education and experience.
Thorough knowledge and experience with Microsoft Office programs.
Exceptional customer service, interpersonal, and communication skills.
Excellent organizational skills; ability to establish priorities and meet deadlines.
Ability to work independently and in a team environment.
Must meet assessments: current Word and Excel (+70%), composing correspondence, and applicable accounting assessment.
Must possess or be willing to obtain an occupational first aid certificate and perform occupational first aid if assigned.
French fluency required
Grade 12one (1) year post-secondary training in business/office administrationExcelMicrosoft OfficeWordcommunication skillsinterpersonal skillsorganizational skillsrecord keepingcustomer servicedata entryFrench fluencyprioritizationcash handlinginvoice processingreceptionist dutiesmeeting deadlinescomposing correspondenceaccounting (posting and maintaining journals)reconciling accounts
Job description
<p> <b> the vancouver school board welcomes applications for the position of
</b> </p><p></p><div><b>OFFICE ADMINISTRATIVE ASSISTANT – FRENCH FLUENCY REQUIRED</b></div> <b><div><b>(OFFICE SUPPORT C)</b></div></b><p></p><div><strong>Position Type</strong>: Permanent, Full-Time</div> <div><strong>Salary</strong>: $35.83/hour + 5% second language premium</div><div><strong>Benefits</strong>: extensive benefits and municipal pension plan</div> <div><strong>Location</strong>:<b> </b>100% in-person at Ecole Jules Quesnel (3050 Crown Street, Vancouver)</div><div><br></br></div> <div><strong>Hours/Schedule</strong>: 7 hours/day, 5 days/week</div><div><strong>Working Months</strong>: September to June each year<br></br><br></br></div> <p> <strong>
THE
ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39) </strong></p><p> With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓ əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) & səlilwətaɬ (Tsleil-Waututh Nation).</p><p> At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canadas most diverse school systems and equity and inclusivity are at the forefront of our approach to education.</p><p> Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students' needs, applying evidence-informed practices, and building relationships. The VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students' overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit <a></a>.</p><p> <strong>
THE
OPPORTUNITY: OFFICE ADMINISTRATIVE ASSISTANT – FRENCH FLUENCY REQUIRED </strong></p><p><strong>Ecole
Jules
Quesnel: </strong></p><p>As one of three single track French Immersion elementary schools in the Vancouver School District, we serve students from both local and surrounding Vancouver neighbourhoods. Ecole Jules Quesnel shares a site with Byng Secondary School with most of our students transitioning to Kitsilano Secondary for French Immersion. We embrace our local roots and connections and are committed to fostering the growth and success of every student.</p><p><strong>Responsibilities:</strong></p><p>
Benefits
extensive benefits
municipal pension plan
5% second language premium
online collection system management
typing and preparing correspondence
routing phone calls
visitor management
assigning and checking work of office support staff
occupational first aid (OFA) (willing to obtain/perform if assigned)
In this position, you will:</p><ul><li>Perform office functions to support the school. </li><li>Provide confidential administrative services to the Principal. </li><li>Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal's personal attention. </li><li>From copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters. </li><li>Prepare and maintain a variety of standard office records, compile and prepare summaries and reports. </li><li>Perform routine accounting duties: post and maintain journals, make payment for local purchases, reconcile school bank and district accounts, process invoices, purchase requisitions and requests for reimbursement. </li><li>Maintain an online collection system. </li><li>Act as a school cashier to receive monies, issue change and receipts, prepare bank deposits, reconcile bank accounts and prepare cash receipt records and summaries. </li><li>Order school supplies and receive deliveries to the school. </li><li>Register and process student registrations and data enter student records. </li><li>Act as receptionist to greet visitors, answer telephone, route phone calls, direct visitors and maintain a message service for school staff, students and others. </li><li>Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures. </li><li>Assign and check the work of staff assigned to assist in the school office. </li><li>Perform other work within the band as assigned.</li></ul><p> <strong> Qualifications </strong> </p><ul><p> </p><li> Completion of Grade 12 plus one (1) year post-secondary training in business/office administration and a minimum of three (3) years of office experience or an equivalent combination of education and experience. </li> <li> Thorough knowledge and experience with Microsoft Office programs. </li> <li> Exceptional customer service, interpersonal and communication skills. </li> <li> Excellent organizational skills and ability to establish priorities and meet deadlines. </li> <li> Ability to work independently as well as in a team environment. </li> <li>
Must be able to meet the following assessments: current Word and Excel (+70%), composing correspondence and applicable accounting assessment.</li><li>Must be fluent in French and pass a French oral and written fluency assessment.</li> <li> Candidate must possess or be willing to obtain an occupational first aid certificate and will be required to perform occupational first aid if assigned by the principal. OFA attendants may, at the direction of Employee Services, be required to perform emergency coverage at other locations. </li> </ul><p> <strong>
Your application
MUST include: </strong></p><ul><li>Cover letter </li><li>Resume </li><li>Three (3) Professional References including names, email addresses and phone numbers of your most recent supervisors/managers </li><li>A copy of your Work Permit or PR Card (if you are not a Canadian Citizen) </li></ul><p><b>TO APPLY </b> </p><ol><li> To be considered for this position, apply via MAKE A FUTURE. Include a cover letter, resume, and references.<br></br> </li><li>Create a profile on Make a Future. </li><li>Click "Apply Now" under support positions. </li><li>Upload all supporting documents. </li><li>Answer all job posting questions. </li><li>Once your application has been submitted you will receive a confirmation email.</li></ol><p> <b> This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Only applicants who are fully qualified will be considered for this position. Only shortlisted candidates will be notified.</b><strong> </strong></p><p> <strong>
Additional Information
</strong></p><p> <i> As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email recruitment@vsb.bc.ca.</i></p><p> <i> The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.</i></p>
