Administrative Assistant

Administrative Assistant

Position Details: Posting Summary Competition Number 20260109A/S

Position Title

Administrative Assistant Faculty/Department Centre for Continuing Education Unit CCE-Staff Postings Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1

Position Summary

Join our dynamic team at CCE as an Administrative Assistant, where you’ll play a vital role in enhancing the experience of visitors and students while streamlining operations for a thriving university community! Reporting to the Head of Career & Professional Development at CCE, this role involves a diverse range of administrative and support duties. You will assist and direct visitors, students, and members of the university community while addressing administrative inquiries and resolving issues. Additionally, you’ll prepare reports for management and faculties, query data, establish schedules and timelines based on office and program needs, and compose, edit, and proofread correspondence and reports. This position also includes preparing various administrative documents and maintaining student and employer data. What You’ll Do: Graduation and Convocation activities for CCE students Support for transfer credit and Letters of Permission Administrative support for Prior Learning Assessment and Recognition Support for program completion letters Generating CCE Honours and Academic Action lists Posting and support for sessional hiring Tracking stats and program audits Administering intensive summer LG courses Scheduling and preparing for annual instructor and advisory committee meetings Assistance with program development Assistance with scheduling courses Support for student recruitment and events Support for High School Accelerated Other support including room bookings, registration, ordering textbooks, scheduling meetings, taking minutes, monitoring student program progress, monitoring the departmental email account, special projects, and other duties as they arise Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success! Why Join Us? At the University of Regina, we’re more than just a campus – we’re a community! Join our team and enjoy: Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff. Professional Growth: We support your development, offering opportunities for advancement and learning. Work-Life Balance: We value your well-being and know your personal life is most important! Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth. Innovation Culture: We encourage fresh ideas and innovative thinking. CUPE 5791 – Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more! If you’re ready to make a meaningful impact and thrive in a collaborative team, we invite you to apply today! Position Requirements What You’ll Bring to this Position: Grade 12 supplemented by the successful completion of a recognized business course, Minimum of three years’ experience directly related to the specified duties Combination of education and experience may be considered. Skills That Will Ensure Your Success in the Role: Knowledge of the University of Regina community, academic programs, post-secondary student records principles, policies and procedures Database and records management and/or maintenance skills Knowledge of University policies and procedures including registration, UR Docs, Banner, Degree Audit, graduation and convocation, and transfer credit; knowledge of PLAR is an asset Demonstrated knowledge of and skill in office practices, principles and procedures Ability to evaluate student transcripts and/or records Ability to make effective administrative/procedural decisions and recommendations Excellent customer service skills, including tact and diplomacy, while displaying a positive attitude Ability to take direction and show initiative Ability to develop and maintain strong working relationships (with internal administrative counterparts, instructors, partners, and staff as well as those external to CCE and the University) Ability to consistently organize, coordinate and balance multiple competing demands and responsibilities Ability to maintain confidentiality of records and information Ability to work as part of a team, including strong communication skills and the ability to deal courteously and effectively with students including domestic and international students, the general public, and co-workers Ability to communicate effectively, both orally and in writing Demonstrated ability to create, compose, and edit written materials Demonstrated intermediate skill in the use of Word, Excel, Access, and presentation software Demonstrated ability to organize multiple tasks, while maintaining accuracy and attention to detail, and to analyze complex problems Demonstrated high level keyboarding skills Knowledge and skill using complex databases, such as Banner student information management system, CASPUR reports, UR DOCS, Degree Audit, MS Outlook, MS Teams, Zoom Physical Demands Pay Grade CUPE Phase 4 Salary Range $45,591.00 - $61,570.60 Annually Status Term Work Hours Monday – Friday 8:15 a.m. – 4:30 p.m., occasional evenings or weekends as required. (As per Operational Services) Duration (if Term/Temporary) July 13 - August 2, 2027, with possibility of extension or becoming permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted