Maintain administrative, district, personnel, and student files.
Maintain and update student records (registration forms, permanent record cards, class lists, transfers, monthly attendance).
Provide reception duties for students, parents/guardians, staff, visitors, inquiries, mail, and phone calls; relay messages.
Perform word processing and computerized tasks.
Monitor school/department accounts; ensure invoices are accurate, properly coded, and authorized; issue payments and receipts; collect and deposit monies; reconcile monthly bank statements.
Maintain and balance petty cash as needed and maintain the Principal's Trust Account as needed.
Schedule appointments and arrange travel as required.
Complete Ministry and District forms for submission under direction of the Administrative Officer(s) or Supervisor.
Assist with organization of meetings and may record/transcribe minutes.
Assist with maintaining records for staff positions during absence/illness.
Handle registrations for teacher professional development course offerings.
Perform minor first aid as required.
Perform other job-related duties as directed by the Administrative Officer(s) or Supervisor
Requirements summary
Grade 12 or equivalency.
Up to 2 years of recent experience preferred (within 5 years).
Word processing and computer skills.
Understanding of basic accounting principles.
Ability to manage difficult conversations professionally.
Meet clerical typing standard (40 w.p.m.) and other district standards; typing/Excel/bank deposit test required for interview.
Ability to work independently and set priorities.
W.H.M.I.S. certificate and other online safety training completed within probationary period.
Good interpersonal skills and ability to work as part of a team.
Pass a Vulnerable Sector Criminal Records Search prior to starting employment.
Proof of graduation and/or highest level of education required prior to starting work
Grade 12 or equivalencyProof of graduation and/or highest level of education required prior to starting workExcelInvoicingReceptionInterpersonal skillsRecord keepingAccounts receivableWord processingClerical dutiesWorking independentlyPriority settingMeeting organizationBasic accounting principlesTravel arrangementsTyping (40 w.p.m.)Professional communicationScheduling appointmentsFile organization
Job description
<p><strong><strong><strong><strong><strong></strong></strong></strong></strong></strong></p> <p><strong><strong>ADMINISTRATIVE ASSISTANT<br></br> </strong></strong></p> <p> </p> <p>There is a position available for an Administrative Assistant at C.M.
Finch Elementary.
Applications must be completed online and will be accepted until noon, June 19, 2026. </p> <p>Reporting to the Administrative Officer(s) or site Supervisor, this position is responsible for record keeping, reception and clerical duties.
Applicants selected for interview will be required to perform a typing, Excel, and Bank Deposit test, as well as other standards set by the School District.</p> <p><b>Hours of Work</b>: (7) hours per day<br></br><b> Duties to Commence</b>: June 29, 2026<br></br><b> Work Year Base:</b> Ten (10) months per year<br></br><b> Commencing Salary</b>: $29.32/hr.<br></br> <br></br> </p> <p><strong>Duties to be assigned include:</strong></p> <ol> <li>Organizes work ensuring that deadlines are met.</li> <li>Maintains a variety of files pertaining to administration, District schools, personnel, students etc.</li> <li>Maintain and update student records such as registration forms, permanent record cards, class lists, transfers and monthly attendance.</li> <li>Performs reception duties, such as dealing with students, parents/guardians and staff, receiving visitors, handling general inquiries, handling incoming and outgoing mail, answering and redirecting incoming calls and relaying messages.</li> <li>Performs a wide variety of word processing and other computerized tasks.</li> <li>Monitors school/department accounts and ensures that invoices are accurate, properly coded and authorized; issues payments and receipts, records, collects and deposits monies and reconciles monthly bank statements.
Maintains and balances petty cash as needed.
Maintains Principal's Trust Account as needed.</li> <li>Maintains accounts receivable, prepares invoices, records payments received and reconciles outstanding invoices on a monthly basis</li> <li>Schedules appointments and makes travel arrangements as required</li> <li>Completes Ministry and District forms for submission as required under the direction of the Administrative Officer(s) or Supervisor.</li> <li>Assists with the organization of meetings and similar functions.
May be asked to attend meetings in order to record and transcribe minutes.</li> <li>Assists in arranging for and maintaining records for staff positions in the event of absence or illness.</li> <li>Handles registrations for course offerings for teacher professional development.</li> <li>Performs minor first aid as required.</li> <li>Performs other job related duties as directed by Administrative Officer(s) or Supervisor.<br></br> <br></br> </li> </ol> <p></p> <p><strong>Qualifications and Attributes:<br></br> </strong></p> <ul> <li>Grade 12 or equivalency</li> <li>Up to 2 years of recent (within 5 years) experience preferred</li> <li>Word processing and computer skills</li> <li>Understanding of basic accounting principles</li> <li>Ability to manage difficult conversations in a professional manner</li> <li>Must meet clerical typing (40 w.p.m.) and other standards set by the School District.
Invoice reconciliation
Accounts receivable reconciliation
Bank deposit processing
Monthly bank statement reconciliation
Petty cash handling
Form completion (Ministry and District forms)
Minute transcription
Student record maintenance
Minor first aid
The whole of the results of the testing will be considered in the hiring process</li> <li>Ability to work independently and set priorities</li> <li>W.H.M.I.S.
Certificate and other online safety training provided by the District to be completed within the probationary period</li> <li>Good interpersonal skills and the ability to be an integral part of a team</li> <li>Must be able to pass a Vulnerable Sector Criminal Records Search conducted by the District prior to starting employment<br></br> <br></br> </li> </ul> <p></p> <p><strong>Please Note: Proof of graduation and or highest level of education is required prior to starting work<br></br> </strong></p> <p><strong><strong><br></br> For more information please contact:</strong><br></br> </strong>Ginger Alexander - Administrative Officer (250) 785-8580 or email galexander@prn.bc.ca<br></br> <br></br> </p> <p>All applications must be made through the <strong>Make A Future</strong> website to be considered for this position.
If you require assistance with the online application process please contact Colleen Stewart at 250-262-6008 or hrcupe@prn.bc.ca.</p> <p></p> <p><strong>We thank all applicants for their interest however, only those selected for an interview will be contacted.</strong></p>
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