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Saskatchewan PolytechnicNew
Overview
Provide senior level administrative support to the Director of the Digital Integration Center of Excellence (DICE) and Applied Research staff to ensure effective and efficient operations.. Record and transcribe minutes from team and partnership meetings as needed.. Plan and support webinars and hybrid/in-person events, including logistics (catering, room rental, AV, registration) and student recruitment session logistics.. Perform data entry and manage paper/electronic files and incoming/outgoing mail.. Respond to routine inquiries from internal and external stakeholders.. Maintain daily schedules and calendars for the Director.. Provide reception support for internal and external stakeholders (in-person, telephone, email).. Maintain office supplies inventory and place orders as needed.. Order and track IT equipment for DICE personnel.. Support web requisition information gathering.. Assist with administrative tasks such as travel arrangements, expense claims, and meeting organization.. Support confidentiality and security of the office.. Assist with preparation and submission of hiring and staffing documentation for research positions in compliance with HR/institutional procedures.. Support onboarding of new employees (documentation coordination, system access, orientation arrangements).. Assist with monthly and ad hoc reporting on DICE activities (including tracking grant applications, competition results, partner meetings, event participation, and formatting report documents).. Compose, produce, and process correspondence on behalf of DICE with proofreading/editing accuracy.. Create slide decks and maintain/update DICE website content in coordination with communications/marketing teams, following branding guidelines.. Arrange printing/production of hard copies when necessary.
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Compensation
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Posted
New
School District #60 (Peace River North)New
Organize work to meet deadlines. Maintain administrative, district, personnel, and student files. Maintain and update student records (registration forms, permanent record cards, class lists, transfers, monthly attendance). Provide reception duties for students, parents/guardians, staff, visitors, inquiries, mail, and phone calls; relay messages. Perform word processing and computerized tasks. Monitor school/department accounts; ensure invoices are accurate, properly coded, and authorized; issue payments and receipts; collect and deposit monies; reconcile monthly bank statements. Maintain and balance petty cash as needed and maintain the Principal's Trust Account as needed. Maintain accounts receivable; prepare invoices; record payments received; reconcile outstanding invoices monthly. Schedule appointments and arrange travel as required. Complete Ministry and District forms for submission under direction of the Administrative Officer(s) or Supervisor. Assist with organization of meetings and may record/transcribe minutes. Assist with maintaining records for staff positions during absence/illness. Handle registrations for teacher professional development course offerings. Perform minor first aid as required. Perform other job-related duties as directed by the Administrative Officer(s) or Supervisor
CA$29 - CA$29 / HOUR
Kwantlen Polytechnic UniversityNew
Provide administrative support for the Office of the Registrar and Future Students’ Office. Serve as first point of contact receptionist for walk-ins and phone inquiries. Provide information, support, resources, and advice regarding admission requirements and procedures. Support programs and services to generate prospective student applications. Support broader FSO team to ensure effective day-to-day operations. Draft correspondence, meeting minutes, reports, notices, and other business communications. Accurately record and transcribe minutes of meetings. Manage multiple demands and changing priorities while maintaining high customer service levels. Handle confidential matters with discretion and tact. Maintain routine office systems and procedures including filing and record keeping
CA$30 - CA$33 / HOUR
School District #22 (Vernon)
Facilitates efficient operation of school office. Maintains records on various programs. Performs word processing functions. Prepares and collates administrative reports. Provides general office administration assistance
CA$27 - CA$27 / HOUR
3 days ago
University of British Columbia
The role involves providing temporary administrative, clerical, or executive assistant support to various UBC departments. Duties may include office administration, executive assistance, reception, program assistance, and student information support.
CA$26 - CA$33 / HOUR
5 months ago
