Provide senior level administrative support to the Director of the Digital Integration Center of Excellence (DICE) and Applied Research staff to ensure effective and efficient operations..
Record and transcribe minutes from team and partnership meetings as needed..
Plan and support webinars and hybrid/in-person events, including logistics (catering, room rental, AV, registration) and student recruitment session logistics..
Perform data entry and manage paper/electronic files and incoming/outgoing mail..
Respond to routine inquiries from internal and external stakeholders..
Maintain daily schedules and calendars for the Director..
Provide reception support for internal and external stakeholders (in-person, telephone, email)..
Maintain office supplies inventory and place orders as needed..
Order and track IT equipment for DICE personnel..
Support web requisition information gathering..
Assist with administrative tasks such as travel arrangements, expense claims, and meeting organization..
Support confidentiality and security of the office..
Assist with preparation and submission of hiring and staffing documentation for research positions in compliance with HR/institutional procedures..
Support onboarding of new employees (documentation coordination, system access, orientation arrangements)..
Assist with monthly and ad hoc reporting on DICE activities (including tracking grant applications, competition results, partner meetings, event participation, and formatting report documents)..
Compose, produce, and process correspondence on behalf of DICE with proofreading/editing accuracy..
Create slide decks and maintain/update DICE website content in coordination with communications/marketing teams, following branding guidelines..
Arrange printing/production of hard copies when necessary.
Requirements summary
Completion of Grade 12 diploma plus a recognized certificate in administrative/office education or equivalent combination of training/experience..
Two years of experience in an administrative assistant position..
Advanced-level training/experience with the Microsoft suite..
Excellent interpersonal and communication skills (written and oral)..
Strong administrative, organizational, and time management skills; ability to produce high-quality confidential work under tight timelines and changing priorities..
Working knowledge of administrative financial reporting..
Ability to take initiative, prioritize tasks, and work with limited supervision..
Ability to work as part of a team and maintain effective working relationships with diverse groups..
Demonstrates valuing diversity.
Grade 12 diplomaRecognized certificate in administrative/office education (or equivalent combination of training and/or experience)Data entryAdministrative supportMail processingEvent organizationOrganizational and time managementTravel arrangementsDiversity awarenessOnboarding coordinationMeeting logisticsSlide deck creationTeamwork and relationship buildingMinute taking and transcriptionCalendar and schedulingRecords management (paper and electronic files)Reception (in-person, telephone, email)Office supplies inventory and ordering
Job description
Administrative Assistant - DICE Job Content (SDF) Details Job Content (SDF) Details Competition Number P17637 Posting Title Administrative Assistant - DICE Classification Unclassified Location Saskatchewan Polytechnic Saskatoon Campus Other Location(s) Building Other Building DICE - Innovation Place Date Posted 06/12/2026 Closing Date 06/19/2026 JIQ # Start Date 06/22/2026 End Date 03/30/2030 Open Until Filled No Ongoing No Category of work Full Time Bargaining Unit Research/Unclassified Hours of Work To be Assigned Salary Range as per Exempt Unclassified Wage Grid Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay Full time – 75 hrs. in a bi-weekly period OOS – Non-union (Typically M-F/Core Hours) Start date for this position is as soon as possible Posting Status Open Special Instructions to Applicants Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees. Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Job Duties This position is accountable to the Director of the Digital Integration Center of Excellence (DICE). The incumbent will provide senior level administrative support services to the office and is responsible for the effective and efficient operations of DICE. Ensure effective and efficient operations of DICE by providing administrative and professional clerical support to the Director and other Applied Research staff. Event Organization and Meeting Logistics
Record and transcribe minutes from team and partnership meetings as needed.
Assist with planning webinars, hybrid, and in-person events relating to DICE. This may include internal (Sask Polytech) webinar series, external webinars and “lunch and learns,” networking events, lab tours, and research showcase events.
Arrange catering, room rental, AV, registration, etc for events as needed.
Supports the organization of student recruitment sessions, including scheduling, communication, and logistics arrangement Administrative Support
Perform data entry on databases, clients and contacts, paper and electronic files and process incoming/outgoing mail.
Respond to routine requests and inquiries from business and industry, management, staff, students, government, and external agencies.
IT equipment ordering and tracking
Web requisitions information gathering
Expense claims support
Confidentiality and security practices
Hiring and staffing documentation support
Monthly reporting and ad hoc reporting
Tracking grant applications and competition results
Correspondence composition, proofreading, and editing
Website content maintenance
Microsoft Office (advanced level)
Administrative financial reporting knowledge
Interpersonal and communication skills (written and oral)
Prioritization and initiative
Working with limited supervision
Initiate, adjust, and maintain daily schedules and calendars for the Director of DICE.
Independently organize and prioritize multiple tasks in a dynamic and fast-paced changing work environment.
Reception (in-person, telephone, email) for internal & external stakeholders.
Inventory of office supplies and placing orders as needed.
Manage ordering and tracking of IT equipment for DICE personnel.
Gather information for creating web requisitions.
Assist DICE staff and research personnel by fulfilling various administrative tasks as requested, e.g., travel arrangements, expense claims, meeting organization, etc.
Support the confidentiality and security of the office through a variety of professional process and practices
Assist with the preparation and submission of hiring and staffing documentation for research positions, ensuring compliance with established HR and institutional procedures.
Provide administrative support for the onboarding of new employees, including coordination of required documentation, system access, and orientation arrangements.
Assist with monthly reporting on DICE activities, and other ad hoc reporting needs as requested (includes tracking grant applications, results of competitions, partner meetings, event participation, and compiling and formatting report documents).
Assist with the composition, production and processing of correspondence sent out on behalf of DICE (involves proofreading and editing with a high degree of accuracy and correct application of grammar).
Other Administrative tasks as assigned. Communication
Assist with the creation of slide decks for presentations, professional information materials and workshops.
Maintain and update the DICE website content, always ensuring that information is current and consistent with the departmental and communications team standard
Maintain and update content for the DICE webpage, in conjunction with Communication and Marketing teams, following appropriate visual identity and branding guidelines.
Arrange printing/production of hard copies, when necessary. QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) 1. Completion of a Grade 12 diploma plus a recognized certificate in administrative/office education or equivalent combination of training and/or experience. 2. Two years experience in an administrative assistant position. 3. Training and/or experience at the advanced level in Microsoft suite. 4. Excellent interpersonal and communication skills, both written and oral. 5. Effective administrative, organizational and time management skills, including the ability to produce high quality confidential work under tight timelines and changing priorities. 6. Working knowledge of administrative financial reporting. 7. Demonstrative ability to take initiative, prioritize tasks, and work with limited supervision. 8. Ability to work as part of a team and to maintain effective working relationships with diverse groups and individuals. 9. Demonstrates valuing diversity Desired QSA
Required Competencies
Posting Supplemental Questions Required fields are indicated with an asterisk (*).
How did you hear about this position? Saskatchewan Polytechnic Careers Site Newspaper LinkedIn Workopolis SaskJobs.ca Social Media Personal Referral Other If you answered 'Other' above, please specify source here: (Open Ended Question) Applicant Documents Required Documents Resume Optional Documents Cover Letter
