Produce the academic timetable for Saskatchewan Polytechnic each academic year, including data entry, manipulation, validation, and production of course and classroom schedules..
Work with the Team Lead of Academic Scheduling, Facilities, Program Chairs, and program department staff to create schedules and resolve scheduling conflicts..
Assign rooms appropriately based on a solid understanding of physical space across campus and campus updates..
Assist with day-to-day room bookings for academic activities, schedule changes, room assignments, and data entry in Banner and other scheduling systems..
Analyze and validate course loading data received from Program Heads prior to scheduling to ensure program capacity and sufficient seats for registration..
Ensure major deadlines are met each term (SIS data download, SIS upload of scheduled data, and course pull requirements)..
Coordinate with Program Heads, Enrolment Services Specialists, and Facilities Management regarding opening/closing course sections and program enrolments; adjust timetables as required..
Schedule all Saskatchewan Polytechnic courses including base programs, apprenticeship, and continuing education (CE) courses..
Ensure conflict-free schedules for all program activity..
Validate scheduled data accuracy in SIS by initiating daily transfers from scheduling software to SIS..
Analyze and validate timetable change requests from Program Heads and determine whether they are justified and in the best interest of students..
Inform students, instructors, program heads, and facilities management of timetable changes via the web interface to minimize disruption at critical periods..
Identify and report data transfer issues to the Team Lead for resolution, testing, and implementation of solutions..
Provide Program Heads with group, instructor, and room timetables for review prior to registration and release to students..
Resolve room size mismatch issues at the start of term..
Provide guidance to program heads and program staff in using the timetable system..
Validate accuracy of program and course data in SIS by verifying and identifying anomalies and coordinating solutions with the appropriate Enrolment Services Specialists..
Respond to inquiries from faculty, staff, and students regarding policies and procedures..
Assist internal stakeholders with scheduling functions..
Participate in modeling and simulation projects to analyze timetable quality and space needs; serve as SME for project development and testing of new scheduling software tools or the SIS..
Participate in debriefing after each scheduling cycle and recommend improvements and procedural changes to the Team Lead..
Perform other duties as assigned.
Requirements summary
Diploma in Information Technology, Applied Computing, or related discipline, or an equivalent combination of education, training, and experience..
Two years of recent, relevant experience in database administration..
Demonstrated ability in data input and management using database software..
Intermediate computer skills including Banner, MS Teams, SharePoint, and MS Office Suite..
Effective communication skills (oral and written)..
Strong independent problem-solving and organizational skills..
Ability to work effectively as part of a team and with internal/external stakeholders..
Experience with database systems, academic scheduling systems, and student information systems (Banner)..
Ability to deal effectively with difficult situations..
Demonstrate valuing diversity.
Diploma in Information Technology, Applied Computing, or a related discipline, or an equivalent combination of education, training, and experience.MS Office SuiteSharePointOrganizational skillsMS TeamsBannerStakeholder coordinationDatabase administrationData validationValuing diversity
Job description
Timetabling Specialist - 2 positions Job Content (SDF) Details Job Content (SDF) Details Competition Number P17679 Posting Title Timetabling Specialist - 2 positions Classification Band 7 Location Saskatchewan Polytechnic Prince Albert Campus Other Location(s) Saskatchewan Polytechnic Saskatoon Campus, Saskatchewan Polytechnic Prince Albert Campus, Saskatchewan Polytechnic Moose Jaw Campus Building Other Building Date Posted 06/18/2026 Closing Date 06/29/2026 JIQ # 071 Start Date 07/13/2026 End Date 07/01/2027 Open Until Filled No Ongoing No Category of work Part Time (Full Time Hours) Bargaining Unit Professional Services Hours of Work Regulated 36 hours Salary Range $30.24 - $36.16 per hour Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay EDO bi-weekly Posting Status Open Special Instructions to Applicants Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets.
Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population.
Currently, approximately 20% of our students are Indigenous.
A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Job Duties The Timetabling Specialist is responsible for the production of the Academic Timetable for Saskatchewan Polytechnic every academic year.
This includes data entry, manipulation, validation and the production of the course and classroom schedules.
This position works closely with the Team Lead of Academic Scheduling, Facilities, Program Chairs, and program department staff to create the schedule and resolve scheduling conflicts.
A solid understanding of the physical space across campus and being aware of any campus updates is necessary to assign rooms appropriately.
This position will also assist with day-to-day room bookings for academic activities, schedule changes, room assignments and data entry in Banner and the other scheduling systems.
Under the direction of the Manager, Enrolment Services Modernization and the Team Lead, Academic Scheduling Office, the Timetabling Specialist will: 1.
Analyze and validate the course loading data received from Program Heads prior to scheduling to ensure numbers provided with the loading matches the program capacity to ensure sufficient seats are available for students during the registration process.
Intermediate computer skills
Effective communication (oral and written)
Academic timetable production
Data entry and data manipulation
Scheduling conflict resolution
Room assignment
Room booking support
Student Information System (SIS) data transfers
Database software data management
Independent problem-solving
Policy and procedure inquiries support
Modeling and simulation for timetable quality and space needs
Subject matter expertise (SME) for scheduling software tools and testing
Analyzing systems and procedures
Recommending improvements and procedural changes
Dealing effectively with difficult situations
2.
Ensure major deadlines are met each term: (1) the download of data in SIS to be scheduled, (2) the upload of scheduled data to SIS and (3) the requirements to meet the course pull 3.
Coordinate with Program Heads, Enrolment Services Specialists (ESS) and Facilities Management regarding opening/closing course sections and program enrolments, and adjust timetables as required.
4.
Schedule all Saskatchewan Polytechnic courses including base programs, apprenticeship and continuing education (CE) courses.
5.
Ensure conflict free schedules for all program activity.
Validate the accuracy of scheduled data in the Student Information System (SIS) by initiating daily transfers from the scheduling software to the SIS 8.
Analyze and validate requests for timetable changes received from Program Heads and deciding whether they are justified, warranted and ensuring they are in the best interest of the students.
9.
Inform students, instructors, program heads and facilities management of timetable changes via the web interface, thus ensuring a minimum of disruption at critical periods such as the start of term.
10.
Identify and report data transfer issues to the Team Lead for resolution, testing and implementation of solutions.
11.
Ensure that Program Heads are provided with group, instructor and room timetables for review prior to registration and the release of timetables to students.
12.
Resolve all room size mismatch issues at the start of term 13.
Provide guidance to program heads and program staff in using the timetable system.
14.
Validate the accuracy of program and course data in the SIS by verifying and identifying all anomalies and coordinating solutions with the appropriate ESS.
15.
Respond to inquiries from faculty, staff and students regarding policies and procedures.
16.
Assist Saskatchewan Polytechnic internal stakeholders with scheduling functions 17.
Participate in various modeling and simulation projects for the purpose of analyzing timetable quality and space needs and serve as the subject matter expert (SME) for project development and testing of new scheduling software tools or the SIS.
18.
Analyze systems and procedures by participating in debriefing after each scheduling cycle and recommend improvements and procedural changes to the Team Lead to effectively respond to constantly changing demands, situations, client and academic needs 19.
Perform other duties as assigned.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) Diploma in Information Technology, Applied cComputing, or a related discipline, or an equivalent combination of education, training, and experience.
Two years of recent, relevant experience in database administration.
Demonstrated ability in data input and management using database software.
Intermediate computer skills with software packages including Banner, MS Teams, SharePoint and MS Office Suite.
Effective communication skills, both oral and written.
Strong independent problem-solving and organizational skills.
Ability to work effectively as part of a team and with a variety of internal and external stakeholders.
Experience in database systems, academic scheduling systems, and student information systems (Banner).
Ability to deal effectively with difficult situations.
Demonstrate valuing diversity.
Desired QSA
Required Competencies
Posting Supplemental Questions Required fields are indicated with an asterisk (*).
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