Audit and update alumni records in Graduway, moving records from student to alumni.
Assist with alumni engagement plans and add perks and benefits.
Create an alumni content calendar and gather testimonials from recent graduates.
Produce short Instagram Reels videos about alumni benefits.
Research potential community events for alumni team presence.
Research alumni-owned businesses and build a spreadsheet of potential directory members and business call-outs.
Build monthly dashboard reports, analyze which convocation activities generated the most sign-ups, and create visual reports for leadership.
Research Indigenous community events and festivals.
Assist in building a contact database of Indigenous alumni organizations.
Assist with planning Indigenous alumni initiatives and gather stories highlighting Indigenous alumni success.
Represent Advancement and Saskatchewan Polytechnic professionally with internal and external stakeholders.
Serve as first point of contact for inquiries regarding student awards and alumni.
Maintain knowledge of Advancement initiatives, fundraising principles and ethics, charitable donations, institutional policies, and stewardship/scholarship administration best practices.
Coordinate and assist with delivery of Advancement and Donor & Alumni Engagement programs and events.
Ensure confidentiality of data for students, staff and faculty, donors, and alumni.
Identify efficiency and process improvements with exemplary client service.
Update and maintain constituent files and records in Advancement databases and systems.
Adapt to a diverse, changing environment and contribute to multiple priorities and projects.
Perform other duties as assigned
Requirements summary
Certificate in Office Education or Business or equivalent combination of education and experience.
Minimum one year recent and relevant experience performing administrative and clerical work.
Training and/or experience at the intermediate level in common software packages (MS Office Suite).
Knowledge and experience in common office procedures.
Demonstrates valuing diversity.
Effective interpersonal skills and excellent communication skills.
Superior organizational and time management skills.
Outstanding proofreading skills.
Collaborative team player who can work independently under generalized supervision
Certificate in Office Education or Business or equivalent combination of education and experienceCollaborationProofreadingOrganizational skillsTime managementCommunication skillsClient serviceInterpersonal skillsData analysisEngagement planningDashboard reportingAlumni records managementGraduway database administrationContent calendar creationTestimonial gatheringSocial media video creation (Instagram Reels)Community event researchSpreadsheet buildingDirectory member research
Job description
Advancement Coordinator - Alumni Engagement (student) Job Content (SDF) Details Job Content (SDF) Details Competition Number P17668 Posting Title Advancement Coordinator - Alumni Engagement (student) Classification Band 5 Location Multiple Locations (Please check posting details) Other Location(s) Saskatchewan Polytechnic Saskatoon Campus, Saskatchewan Polytechnic Moose Jaw Campus, Saskatchewan Polytechnic Regina Campus, Saskatchewan Polytechnic Prince Albert Campus Building Other Building Date Posted 06/17/2026 Closing Date 06/25/2026 JIQ # 220 Start Date 07/06/2026 End Date 08/28/2026 Open Until Filled No Ongoing No Category of work Part Time (Full Time Hours) Bargaining Unit Professional Services Hours of Work Regulated 36 hours Salary Range $25.48/hour.
Students are paid at 80% of the noted salary.
Temporary Market Stipend N/A Incumbent Total Assigned days (AC) / Total Hours per biweekly pay Core hours are worked Monday to Friday, 72 hours per bi-weekly pay period.
Posting Status Open Special Instructions to Applicants Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets.
Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population.
Currently, approximately 20% of our students are Indigenous.
A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Job Duties QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Audit and update alumni records in Graduway – move record from student to alumni.
Assist with engagement plans and add perks and benefits.
Create an alumni content calendar, gather testimonials from recent graduates and create short Instagram Reels videos about alumni benefits.
Research potential community events where the alumni team could have a presence.
Research alumni-owned businesses, build a spreadsheet of potential new directory members and new business call-out.
Build monthly dashboard reports, analyze which convocation activities generated the most sign-ups and create visual reports for leadership presentations.
Research Indigenous community events and festivals, assist in building a contact database of Indigenous alumni organizations, assist with planning Indigenous alumni initiatives and gather stories highlighting Indigenous alumni success.
Visual reporting for leadership
Indigenous community event research
Database/contact database building
Planning Indigenous alumni initiatives
Story gathering
Confidentiality of data
Constituent records maintenance
Administrative and clerical work
MS Office Suite (intermediate level)
Office procedures knowledge
Working independently under generalized supervision
Equity, Diversity, Inclusion and Indigenous Reconciliation (EDIIR) values
Duties
Represent Advancement and Saskatchewan Polytechnic in professional, knowledgeable, and courteous manner in all interactions with internal and external stakeholders. First point of contact for inquiries regarding student awards and alumni. Maintain level of knowledge regarding Advancement initiatives and mandates including general knowledge of fundraising principles and ethics, charitable donations, institutional policies, and best practices in stewardship and scholarship administration. Coordinate and assist with the delivery of Advancement and Donor & Alumni Engagement programs and events. Ensure confidentiality of data with student, staff and faculty, donor and alumni at the highest standard. Continually identify efficiency and process improvements with exemplary client service in mind. Update and maintain constituent files and records in Advancement databases and systems. Adapt to diverse changing environment and contribute to multiple priorities and projects. Values Equity, Diversity, Inclusion and Indigenous Reconciliation (EDIIR), and Other duties as assigned. Required Qualifications, Skills and Abilities (QSA) Certificate in Office Education or Business or equivalent combination of education and experience, and a minimum one year recent and relevant experience performing administrative and clerical work. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite. Knowledge and experience in common office procedures. Demonstrates valuing diversity. Effective interpersonal skills. Excellent communication skills. Superior organizational and time management skills. Outstanding proofreading skills. Collaborative team player who can work independently under generalized supervision. Desired QSA
Required Competencies
Posting Supplemental Questions Required fields are indicated with an asterisk (*). If you answered 'Other' above, please specify source here: (Open Ended Question) Applicant Documents Required Documents Resume Cover Letter Optional Documents List of Reference Contacts
