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Support Faculty of Law admissions and recruitment operations, including applicant intake and processing.
Track application progress and deliver timely, clear communications to applicants.
Ensure consistent and accurate messaging throughout the admissions cycle.
Provide responsive, student-centred services during admissions.
Provide backup administrative support to faculty members, instructors, and the academic program.
Prepare course materials.
Maintain learning platforms.
Coordinate event logistics.
Assist with administration of assignments and exams
Requirements summary
Equivalent to three (3) years of administrative or student support experience in a professional environment, preferably post-secondary.
Preference for experience working in admissions.
Commitment to diversity and inclusive, respectful working and learning environments.
Strong written and verbal communication with exceptional attention to detail.
Ability to compose clear, concise communications (emails, memos, reports).
Ability to interpret and apply policies and procedures and adapt to procedural/technical changes.
Strong problem solving, judgment, critical thinking, and analytical ability.
Ability to communicate effectively with individuals from diverse backgrounds.
Experience processing large volumes of data accurately.
Ability to handle confidential and sensitive information with discretion and integrity.
Ability to work independently and collaboratively.
Strong technical aptitude with experience supporting learning management systems, student information systems, and Microsoft Office (Outlook, Word, Excel)
Attention to detailAdmissions supportTechnical aptitudeConfidentiality and discretionMicrosoft Office (Outlook, Word, Excel)Clear written and verbal communicationApplicant intake and processingApplication trackingEditing accuracyComposing emails, memos, and reportsPolicy and procedure interpretationProblem solving and sound judgmentCritical thinking and analytical abilityCommunication with diverse audiencesProcessing large volumes of data with high accuracyPrivacy requirements adherenceIndependent and collaborative teamworkLearning management systems supportStudent information systems support
Job description
Organizational Unit University of Victoria -> Faculty of Law Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 18 June 2026 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $4,551.00 - $4,720.00 Additional Posting Information: Limited to internal applications Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification Secretary/PB8 Hours of Work Monday to Friday, 8:30-4:30 Employee Group: CUPE 951 - Regular # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. Job Summary UVic Law is one of Canada's leading law schools, recognized for the strength of its academic program, its innovative approach to experiential learning and its deep commitment to community engagement, access to justice and social responsibility. The Admissions and Faculty Assistant plays an essential role in the Faculty of Law’s admissions and recruitment operations, supporting applicant intake and processing, tracking application progress and delivering timely, clear communications. They ensure consistent, accurate messaging, and provide responsive, student centred services throughout the admissions cycle. Working in this dynamic, deadline-driven environment, the Admissions and Faculty Assistant helps create a seamless, professional applicant experience and supports the Faculty’s commitment to access, equity and excellence in legal education. The role also provides backup administrative support to faculty members, instructors, and the academic program, including preparing course materials, maintaining learning platforms, coordinating event logistics, and assisting with the administration of assignments and exams. Job Requirements Experience: This position requires a level of education, training, and experience equivalent to three (3) years of providing administrative or student support in a professional environment, preferably in a post-secondary setting. Preference will be given to applicants with experience working in admissions. Knowledge/Skills/Abilities:
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Strong written and verbal communication skills, with exceptional attention to detail, editing accuracy, and the ability to deliver clear, professional, and consistent messaging.
Experience composing clear and concise communications, including emails, memos, and reports.
Ability to interpret and apply policies and procedures and adapt effectively to procedural and technical changes.
Strong problem solving skills, using sound judgment, critical thinking, and analytical ability.
Ability to communicate effectively with individuals from diverse backgrounds and adapt communication style to different audiences.
Experience processing large volumes of data with a high degree of accuracy and attention to detail.
Proven ability to handle confidential and sensitive information with discretion, integrity, and adherence to privacy requirements.
Ability to work effectively independently and collaboratively within a team environment.
Strong technical aptitude, with the ability to navigate and support a wide range of software, including learning management systems, student information systems, and Microsoft Office (Outlook, Word, Excel). Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here
