Job detail
Administrative Assistant
University of Victoria
Location
Victoria, British Columbia
Salary
CA$4,363 - CA$4,525 / MONTH
Quick overview
- Serve as a key point of contact for students, faculty, instructors, the university community, and partners.
- Coordinate and administer undergraduate program operations.
- Contribute to the effective delivery of departmental services.
- Provide cross-coverage for administrative staff to ensure continuity of operations.
- Support for departmental meetings, committees, and special events.
- Exercise independent judgement in coordinating program operations and interpreting policies
Requirements summary
- Minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment.
- Ability to interpret policies and procedures.
- Ability to prioritize tasks and responsibilities with a multi-faceted workload.
- Proficiency with MS-Office Suite, Adobe, and information management systems.
- Excellent interpersonal and communication skills.
- Ability to work independently and in a team environment.
- Experience maintaining confidentiality of sensitive information.
- Willingness to learn new systems and procedures
Adobecommunication skillsinterpersonal skillsproblem solvingconfidentialityMS-Office Suitejudgementinformation management systemsindependent thinking
Job description
- Organizational Unit University of Victoria -> Faculty of Education -> Educ Psych & Leadership Studies Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 21 June 2026 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $4,363.00 - $4,525.00 Additional Posting Information: N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification Secretary/PB7 Hours of Work Monday to Friday, 8:30am - 4:30pm Employee Group: CUPE 951 - Regular # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. *This position is eligible for a campus flex arrangement
- In accordance with the University's Preferential or Limited Hiring Policy (HR6110) and pursuant to Section 42 of the BC Human Rights Code, preference will be given to members of the following designated group(s). Candidates from the group(s) who wish to qualify for preferential consideration are encouraged to self-identify.
- Indigenous Peoples
- Black people
- Racialized people or people of colour The Office of the Vice-President Indigenous (OVPI) has revised the eligibility process for Indigenous-specific opportunities that result in material advantages, such as employment in Indigenous-specific positions. Effective November 1, 2025, applicants for Indigenous-specific opportunities administered by UVic will be required to demonstrate their eligibility for those material advantages by providing a declaration of Indigenous Citizenship and supporting information. Applications for eligibility will be managed through a secure, online portal connected with your NetLink account. For more information about the ICD initiative, please visit the Indigenous Citizenship Declaration website and please feel free to reach out to vpiicd@uvic.ca if you have specific questions or concerns. Job Summary Reporting to the Administrative Officer, the Administrative Assistant supports the operations of EPLS by coordinating a wide range of administrative functions that include records management, communications and marketing support, supply and equipment coordination, and financial administrative processes. This position requires a keen eye for detail and accuracy. This position provides comprehensive administrative support with primary responsibility for overseeing a variety of administrative functions including, but not limited to:
- Serve as a key point of contact for students, faculty, instructors, the university community, and partners.
- Coordinate and administer undergraduate program operations.
- Contribute to the effective delivery of departmental services.
- Provide cross-coverage for administrative staff to ensure continuity of operations.
- Support for departmental meetings, committees, and special events.
- Exercise independent judgement in coordinating program operations and interpreting policies, with minimal day-to-day supervision. Job Requirements Experience: A minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience. Knowledge/Skills/Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to solve problems by using judgement, independent thinking, and/or analysis.
- Ability to interpret policies and procedures.
- Ability to prioritize tasks and responsibilities with a multi-faceted workload and provide accurate results with a minimum of direct supervision; demonstrated ability to effectively manage large volumes of work and meet tight deadlines.
- Proficiency with computer applications (i.e., MS-Office Suite, Adobe, and information management systems).
- Proven ability to take initiative to source information and problem solve.
- Excellent interpersonal and communication skills required for working effectively with all levels of the university community, exercising tact, diplomacy, and good judgement.
- Ability to work independently and in a team environment that experiences frequent interruptions.
- Experience in effectively maintaining the confidentiality of highly personal and sensitive information.
- Demonstrated willingness to learn new systems and procedures. Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here
