Provide confidential, culturally sensitive, high-level administrative support to the Associate Dean Indigenous (ADI) and the Director, Finance and Administration.
Support effective administration of the ADI’s academic and governance portfolio.
Manage calendars and scheduling.
Prepare correspondence and documents.
Coordinate committees related to Indigenous academic leadership, Indigenization, and decolonization initiatives.
Provide event planning support as part of the Dean’s Office team.
Assist with processes across the Dean’s Office.
Act as backup for administrative positions as needed.
Engage with Indigenous faculty, staff, students, Elders, community members, and campus partners with attention to sensitive information
Requirements summary
Minimum three (3) years of recent experience in an administrative support role, preferably in a post-secondary or institutional environment (or equivalent combination of education, training, and experience).
Commitment to valuing diversity and contributing to an inclusive and respectful environment.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve using judgement, independent thinking, and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style.
In-depth understanding of Indigenous cultural protocols, histories, and values, with emphasis on respecting and integrating local and non-local traditions and historical contexts.
Asset
experience with UVic systems (Banner, Cascade, FAST Student, Kuali, FMIS, AIMS, WebReqs).
Asset: supporting senior-level committees
CorrespondenceDocument preparationCalendar managementContent management systemsConfidential administrative supportEvent planning supportCommittee coordinationPolicy and procedure interpretationTime and task prioritizationProblem solving using judgement and analysisProfessional communication with diverse audiencesAdministrative scheduling and meeting coordinationMaintaining confidential informationAdministrative task support for committeesMS-Office Suite proficiencyAdobe Create Suite proficiencyCultural acuity and understanding of Indigenous cultural protocols
Job description
Organizational Unit University of Victoria -> Faculty of Health Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 12 July 2026 Please note that positions will close at 4 p.m. on the closing date. FTE .5 Salary Grade $4,740.00 - $5,056.00 Additional Posting Information: N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification PB9 Hours of Work Monday to Friday, 8:30 am – 4:30 pm Start Date 9/15/2026 End Date 9/15/2027 Employee Group: CUPE 951 - Term # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. Preferential hire
In accordance with the University's Preferential or Limited Hiring Policy (HR6110) and pursuant to Section 42 of the BC Human Rights Code, preference will be given to members of the following designated group(s). Candidates from the group(s) who wish to qualify for preferential consideration are encouraged to self-identify. The Office of the Vice-President Indigenous (OVPI) has introduced the Indigenous Citizenship Declaration (ICD) Policy (GV0810) to affirm declarations of Indigenous citizenship, membership and belonging where these claims result in material advantages, such as employment in an Indigenous-specific position. Shortlisted candidates for Faculty and Librarian positions designated for Indigenous Peoples through Preferential and Limited Hiring Programs (HR6110) will be required to provide a Declaration and Supporting Information in accordance with the ICD Policy. At this stage, no further action is required of candidates. Only shortlisted applicants being considered for campus visits will be contacted with further instructions to create a NetlinkID and provide a declaration through the ICD Application Portal (ICDPortal.uvic.ca). Those shortlisted candidates who meet the requirements established by the ICD Policy will proceed through the hiring process. All applicants are strongly encouraged to review the ICD Policy and gather the appropriate supporting information in preparation for short-listing and to prevent delays in hiring. If you have questions about the ICD Policy prior to receiving those next steps, or if you anticipate requiring an Extended Review, please reach out to our ICD Team at vpiicd@uvic.ca. For more information about the ICD initiative, please visit the Indigenous Citizenship Declaration website (uvic.ca/ovpi/icd) and please feel free to reach out to vpiicd@uvic.ca if you have specific questions or concerns. Job Summary Reporting to the Director, Finance and Administration and supporting the Associate Dean Indigenous (ADI), the Assistant to the Associate Dean Indigenous provides confidential, culturally sensitive, and high-level administrative support in a large and diverse Faculty. The Faculty of Health (HLTH) encompasses eight academic units, a central Research Support Team, and an Indigenous Cultural Support Centre with over 100 faculty members and 60 support staff. The Assistant supports the effective administration of the ADI’s academic and governance portfolio by providing calendar management, correspondence, document preparation, and committee coordination related to Indigenous academic leadership, Indigenization, and decolonization initiatives. The role requires strong cultural acuity, professional communication skills, and attention to detail when working with sensitive information and engaging with Indigenous faculty, staff, students, Elders, community members and campus partners. As a member of the Dean’s Office team, this position also provides event planning support, assists with processes across the Dean’s Office, and acts as a backup for administrative positions as needed. Job Requirements Experience: Minimum of three (3) years of recent experience in an administrative support role, preferably in a post-secondary or institutional environment, or an equivalent combination of education, training, and experience. Knowledge/Skills/Abilities:
Respecting and integrating local and non-local traditions and historical contexts
Experience with post-secondary/institutional administrative environments
Experience with UVic systems (Banner, Cascade, FAST Student, Kuali, FMIS, AIMS, WebReqs)
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Demonstrated experience with administrative tasks such as composing correspondence, scheduling meetings, managing calendars, maintaining confidential information and supporting committees.
In-depth understanding of Indigenous cultural protocols, histories and values, with an emphasis on respecting and integrating both local and non-local traditions and historical contexts.
Experience with UVic systems such as Banner, Cascade, FAST Student, Kuali, FMIS, AIMS, and WebReqs, is an asset.
Supporting senior-level committees, is an asset. Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here
Administrative support role in post-secondary settings
In British Columbia, administrative support roles in post-secondary institutions are typically steady and can draw interest from candidates with campus or institutional experience. This Assistant to the Associate Dean Indigenous role is competitive because it combines office coordination with a commitment to diversity, inclusion, and respectful service in an Indigenous-focused academic environment. Review the AI-summarized requirements and benefits on this platform, then tailor your application to show recent administrative experience and examples of supporting inclusive workplaces.
