Provide academic advising to students and applicants from initial contact through graduation requirement approval.
Guide students with academic program planning, course selection, major declaration, prerequisites, and degree requirements.
Assist with course registrations and resolve academic problems or concerns.
Update and maintain students’ records and perform related academic student advising duties.
Conduct data analysis of advising portfolios and develop metrics to anticipate students’ academic support needs.
Communicate data indicators among faculty teams and to student groups.
Provide academic/educational advice and direct students to appropriate resources within and outside the university community.
Communicate with students and applicants via email, phone, online, and in person
Requirements summary
Bachelor’s degree plus 2 years of relevant advising experience (or an equivalent combination of education, training, and experience).
Commitment to diversity and inclusive, respectful working and learning environments.
Demonstrated administrative and organizational skills.
Ability to collect and analyze data and propose data-informed action plans.
Ability to apply project management best practices to achieve goals on time.
Excellent critical thinking and problem-solving skills.
Experience creating briefing notes, reports, and other documents for various audiences.
Ability to build and maintain positive working relationships and work collaboratively in a team environment.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style.
Proficiency with computer applications including MS Office Suite, Adobe Creative Suite, and content management systems.
Experience maintaining confidential and sensitive information.
Ability to prioritize, make appropriate decisions, and meet deadlines in a fast-paced environment.
Asset
knowledge of BANNER, FAST, BrightSpace, and TCS.
Asset
knowledge of STEM disciplines.
Asset
familiarity with UVic programs, policies, procedures, and business systems.
Asset: knowledge of University policies
Bachelor’s degree2 years of relevant advising experienceProject managementCollaborative teamworkAcademic advisingProficiency with Adobe Creative SuiteConfidentiality and handling sensitive informationCritical thinking and problem-solvingContent management systemsAdministrative and organizational skillsProficiency with MS Office SuiteStudent support and guidanceCourse selection and major declaration advisingPrerequisites and degree requirements advisingAcademic problem resolutionUpdating and maintaining student recordsData analysis and metrics development
Job description
Organizational Unit University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 29 June 2026 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $65,860.00 - $85,633.00 Additional Posting Information N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification SG8 Start Date 7/15/2026 End Date 7/14/2027 Employee Group: PEA - Term # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. Job Summary The Faculty of Engineering and Computing Science has experienced rapid growth and with current expansion in its engineering disciplines. The Faculty’s Undergraduate Office (UO) champions recruiting, admission, advising, student success and graduation services for the Faculty’s students. The population includes a high percentage of international and English-as-an-Additional-Language students. The person in this role works within a team independently, carrying out a variety of academic advising, analytical and administrative tasks for the programs. Duties include guiding, advising and assisting students and applicants with respect to programs, their course selection, major declaration, prerequisites and requirements, course registrations, academic problems or concerns, updating of students’ records and other to academic student advising related duties. Data analysis of portfolio and development of metrics that anticipate students’ need for academic support. Communication of data indicators among faculty teams and to student groups. Advising is constant in nature from the initial student contact until the final approval of graduation requirements and involves communication via email, phone, online and in person. Students seek and receive guidance with academic program planning, preparing for registration, resolving academic problems, offering academic/educational advice, accessing student resources within and outside the university community, and ensuring they will progress toward graduation requirements. Job Requirements This position requires a level of education, training, and experience equivalent to a bachelor’s degree plus 2 years of relevant advising experience. An equivalent combination of education, training, and experience may be considered. Knowledge, skills, and abilities include:
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Creating briefing notes and reports
Communication via email, phone, online and in person
Tailoring communication to diverse audiences
Building and maintaining positive working relationships
Knowledge of BANNER
Knowledge of FAST
Knowledge of BrightSpace
Knowledge of TCS
Knowledge of STEM disciplines
Familiarity with UVic programs, policies, procedures, and business systems
Demonstrated administrative and organizational skills.
Ability to collect and analyze data and propose data informed action plans.
Ability to apply project management best practices to achieve project goals on time.
Excellent critical thinking and problem-solving skills.
Experience creating briefing notes, reports, and other documents for various audiences.
Ability to build and maintain positive working relationships.
Ability to work collaboratively in a team environment.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
Experience in maintaining confidential and sensitive information.
Ability to prioritize and make appropriate decisions, and to meet deadlines in a fast-paced environment.
Knowledge of BANNER, FAST, BrightSpace and TCS is considered an asset.
Knowledge of the STEM (Science, Technology, Engineering, Math) disciplines is considered an asset.
Familiarity with UVic programs, policies, procedures, and business systems is considered an asset.
Knowledge of the University’s policies is considered and asset. Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here
