Job detail
Admissions Advising Assistant
University of Victoria
#administrative support#communication#student records#confidentiality#admissions#database management#student information systems
Full TimeOn Site2-5 yrsCA$4,491 - CA$4,630 / MONTHPosted 3 hours ago
Location
Victoria, British Columbia
Salary
CA$4,491 - CA$4,630 / MONTH
Quick overview
Provide administrative support for undergraduate admissions and advising. Serve as a primary contact for prospective and current students. Maintain student records and databases. Coordinate transfer credit activities and agreements. Respond to student inquiries with accuracy and confidentiality
Requirements summary
Three years of recent administrative experience in a comparable environment. Knowledge of university admissions and advising processes. Proficiency with MS Office and student information systems. Strong communication and interpersonal skills. Ability to manage confidential information
Equivalent to three years of recent experience in an administrative environmentMS Office Suitecommunication skillsproblem-solvingconfidentialityadministrative supportdatabase managementstudent records managementstudent information systems
Job description
- Organizational Unit University of Victoria -> Faculty of Engineering and Computer Science Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 28 May 2026 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $4,491.00 - $4,630.00 Additional Posting Information: N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification Secretary/PB8 Hours of Work Monday to Friday, 8:30am - 4:30pm Start Date 7/31/2026 End Date 1/29/2028 Employee Group: CUPE 951 - Term # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. Job Summary Reporting to the Associate Dean, Undergraduate Programs, this position provides administrative support for undergraduate admissions and advising within the Engineering and Computer Science programs. The role serves as a primary point of contact for prospective and current students, providing accurate information on admission requirements, program pathways, and academic regulations. The position supports the administration of admissions processes, maintains student records and databases, and coordinates transfer credit activities and agreements with partner institutions. The role requires strong communication, organizational, and problem-solving skills, including the ability to respond effectively to sensitive or complex student inquiries while ensuring accuracy, confidentiality, and compliance with university policies and procedures. Job Requirements Experience: This position requires a level of education, training, and experience equivalent to three (3) years’ recent experience working within a comparable administrative environment, preferably in a post-secondary or institutional setting. Knowledge/Skills/Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with strong attention to detail and accuracy.
- Ability to problem solve using judgement, independent thinking, and analysis, particularly when applying policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing clear and concise business communications, including emails, correspondence, and reports.
- Strong interpersonal skills, including the ability to respond to sensitive or emotionally charged situations with tact, diplomacy, and professionalism.
- Experience maintaining confidential and sensitive information in accordance with privacy requirements.
- Experience working with databases and administrative systems, including data entry, tracking, and record maintenance.
- Proficiency with computer applications (e.g., MS Office Suite and student information systems such as Banner or equivalent).
- Ability to work independently and collaboratively in a team environment, with a focus on service excellence and continuous improvement.
- Experience with university admissions and advising processes, and familiarity with student information systems, is an asset. Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here