(Temporary) Inclusive Education Administrative Assistant - 12 month per year basis - 35 hours per week

School District #8 (Kootenay Lake)·Nelson, British Columbia

About the role

Provide administrative, secretarial, clerical, and basic accounting support within the Inclusive Education department in a confidential environment.

Manage student information using the provincial student information system to meet school reporting requirements.

Compile, input, maintain, analyze, and report data using the student information system, Excel, and/or other databases; perform electronic filing.

Collect, input, report, and distribute student files and “red binder” information.

Organize assessment information for the District Psychologist and school staff.

Prepare for professional learning events including online registration, event setup, and coordination with presenters.

Prepare and update third-party contracts under direction of the Assistant Superintendent and District Principal.

Maintain practicum student spreadsheets and share information with schools.

Collate information for Ministry reporting throughout the year (e.g., 1701, LINKS, Interior Health, ASSAI).

Manage front office operations: sign in and direct visitors; respond to inquiries by telephone, email, and in person.

Maintain and order office/supplies and learning resources; manage equipment.

Manage mail, faxes, and courier items.

Reconcile credit card statements, bank statements, invoices; ensure expenses are accurately coded.

Perform accounting duties including accounts receivable/payable, journal entries, cash handling, and account reconciliations.

Record and file minutes and proceedings for staff and committee meetings.

Ensure maintenance of telephone/voicemail system.

Compose and maintain records for letters, memos, forms, financial reports, and office procedures.

Monitor and collect information for departmental budgets and school accounts.

Update and maintain department website, calendar, bulletin board, and online forms.

Provide auxiliary support in the absence of the Board Office Reception

This position is due to a leave. The awarded applicant will be required to join the CUPE Local 748 Union and have a Criminal Record Check (submitted by the employer). Position Description:Performs administrative, secretarial, basic accounting, cashiering, reception, and clerical services in a confidential environment within the Inclusive Education department. Manages student information using the provincial student information system to meet school reporting requirements. Work is varied and requires independent judgment and initiative.Reports to:Assistant Superintendent and District Principal of Inclusive Education or Designate.Direct Reports:N/ADuties & Responsibilities:
Data compilation, input, maintenance, analysis, and reporting using the student information system, Excel, and/or other databases, including electronic filing.
Collection, data input, reporting and distribution of student files and “red binder” information.
Organization of assessment info for District Psychologist and school staffs.
Preparing for professional learning events, including online registration, event set up, coordination with presenters.
Clerical preparation and update of third-party contracts under the direction of the Assistant Superintendent, District Principal, department staff to approve.
Maintenance of practicum student spreadsheets and sharing of information to schools.
Collating information for Ministry reporting throughout the year (1701, LINKS, Interior Health, ASSAI, etc.).
Front office management
Sign in and direct visitors, responds to a wide variety of external/internal inquiries by telephone, e-mail and in person.
Maintains and orders office and stationary supplies, materials, learning resources, and manages equipment.
Manages mail, faxes, and courier items.
Reconciling of credit card statements, bank statements, invoices etc., and ensuring expenses are accurately coded.
Performs accounting duties including accounts receivable and payable, journal entries, cash handling, and account reconciliations.
Records and files minutes and proceedings for staff and committee meetings.
Ensures maintenance of telephone/voicemail system.
Compose letters, memos, forms, financial reports, office procedures, and other documents. Maintains records and files.
Monitors and collects information for departmental budgets and school accounts.
Updates content and maintains department website, calendar, bulletin board, and online forms.
Performs auxiliary support in the absence of the Board Office Reception.The above job description reflects the principle functions of the job. Other comparable or transient duties which are within the area of knowledge and skills required by the job description may also be assigned.Education & Experience:
Grade 12.
Completion of an Office Administration program certificate or equivalent post-secondary education.
Minimum two (2) years office administration experience.
First Aid Level 1
Keyboarding 50 w.p.mSkills & Competencies:SKILLS:
Strong conflict resolution skills and an ability to manage difficult situations with tact and diplomacy.
Customer service expertise, and proficiency in building relationships.
Strong collaboration and teamwork abilities
Proactive and initiative-driven mindset
Effective communication, organizational and time management skills, along with attention to detailKNOWLEDGE:
Considerable knowledge and/or experience with computerized accounting, bookkeeping and record-keeping systems commensurate with the school’s operating procedures.
Advanced knowledge of computer software in a Windows environment, including word processing, spreadsheet, database, Microsoft Office and web-based applications.
Knowledge and understanding of district processes in order to communicate effectively to solve practical problems.
Specific knowledge required to perform the functions of the job captioned under the Duties and Responsibilities.
Considerable knowledge and ability to operate and troubleshoot a variety of office equipment.ABILITY
Ability to maintain effective working relationships with the public, students, teachers, principals, and other employees, in addition to various outside agencies/suppliers.
Ability to understand and implement office procedures.
Ability to organize and prioritize workload with limited supervision including managing requests and problem-solving.
Ability to convey information and sustain productive working connections.
Ability to take meeting minutes.
Ability to establish, organize and maintain accounting, bookkeeping and record-keeping systems.
Ability to perform tasks requiring extended periods of concentration.
Ability to handle frequent interruptions while working.
Ability to adhere to deadlines, including flexibility and adaptability.RESPONSIBILITY
Exhibit professionalism and adhere to the district mission, vision and values as outlined in the strategic plan.
Adhere to District policies, procedures and safety protocols.
Manage confidential and sensitive information with discretion and professionalism.
Work with minimal supervision, following established practices and/or methods.
Maintain a high level of confidentiality.WORKING ENVIRONMENT
Extended periods of sitting or standing in one place.
Extended periods of keyboarding and prolonged screen time.
Working in a fast-paced work environment, managing time constraints, navigating frequent interruptions, and handling challenging interactions with the public.
Work is indoors in clean and well-maintained buildings.
Work includes time pressures and constant interruptions.
Long periods requiring significant concentration.
Contact with students, staff and parents.SALARY:
Wages and employment benefits per CUPE collective agreement.KEY RELATIONSHIPSGood working relationships with:
School District 8 Staff
Students
Parents
Vendors
General PublicFor questions please contact Deanna Holitzki, Assistant Superintendent at Deanna.holitzki@sd8.bc.ca.School District 8 supports equity hiring for Indigenous applicants.*If you are experiencing any technical issues with your application process to contact Make A Future's customer service line as HR cannot upload or assist with these types of issues. We also cannot accept documents via email such as cover letters/resumes/transcripts/teaching reports via email as they do need to be part of the employee's Make a Future profile.

Requirements

Grade 12.

Completion of an Office Administration program certificate or equivalent post-secondary education.

Minimum two (2) years office administration experience.

First Aid Level 1.

Keyboarding 50 w.p.m..

Strong conflict resolution skills and ability to manage difficult situations with tact and diplomacy.

Customer service expertise and ability to build relationships.

Strong collaboration and teamwork abilities.

Proactive and initiative-driven mindset.

Effective communication, organizational and time management skills with attention to detail.

Considerable knowledge/experience with computerized accounting, bookkeeping, and record-keeping systems.

Advanced knowledge of Windows-based computer software including word processing, spreadsheets, databases, Microsoft Office, and web-based applications.

Ability to maintain effective working relationships with public, students, teachers, principals, employees, and outside agencies/suppliers.

Ability to understand and implement office procedures; organize and prioritize workload with limited supervision.

Ability to take meeting minutes.

Ability to establish, organize, and maintain accounting/bookkeeping/record-keeping systems.

Ability to perform tasks requiring extended concentration and handle frequent interruptions.

Ability to adhere to deadlines with flexibility and adaptability.

Professionalism and adherence to district mission, vision, values, and policies/procedures/safety protocols.

Ability to manage confidential and sensitive information with discretion.

Required: join CUPE Local 748 union and have a Criminal Record Check (submitted by employer)

Grade 12
Completion of an Office Administration program certificate or equivalent post-secondary education
First Aid Level 1
Attention to detail

Benefits

Wages and employment benefits per CUPE collective agreement

Posting details

Employment type: Temporary
Work arrangement: On Site
Experience: 2-5 yrs
Salary: CA$31 - CA$31/hr
Location: Nelson, British Columbia
Posted: Aug 7, 2026
Application: Employer website

(Temporary) Inclusive Education Administrative Assistant - 12 month per year basis - 35 hours per week

(Temporary) Inclusive Education Administrative Assistant - 12 month per year basis - 35 hours per week

About the role

Requirements

Benefits

Posting details

School support roles in British Columbia

School support roles in British Columbia

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