(Regular) Administrative Assistant - 10 months per year - 15 hours per week basis

Provide front office management and reception services in a confidential school environment.

Sign in and direct visitors and respond to inquiries by telephone, email, and in person.

Schedule appointments and meetings and assist with organizing events and field trips.

Maintain and order office supplies, materials, learning resources, and manage equipment.

Submit and monitor maintenance requisitions.

Manage mail, faxes, and courier items.

Reconcile credit card statements, bank statements, and invoices; ensure expenses are accurately coded.

Perform basic accounting duties including accounts receivable/payable, journal entries, cash handling, and account reconciliations.

Record and file minutes and proceedings for staff and committee meetings.

Ensure maintenance of the telephone/voicemail system.

Compose and maintain records for letters, memos, forms, financial reports, and office procedures.

Assist with school start-up and year-end procedures including textbook distribution, awards, transition programs, ministry forms, and transcript data entry.

Monitor school/departmental budgets and handle currency.

Maintain staff attendance records, monitor time sheets, and reconcile for staff reports.

Maintain student records using the provincial student information system; enter data, generate attendance records, and report.

Perform new student registrations and transfers, confirming paperwork completeness.

Update and maintain department/school website content, calendar, bulletin board, and web forms.

Coordinate facilities rentals including rental applications, invoicing, and accounts receivable.

Arrange travel, accommodations, and meeting facilities