College of New Caledonia·Prince George, British Columbia
Provide confidential senior administrative services to educational administrators within the assigned academic division.
Deliver general office support including travel arrangements, scheduling, meeting coordination, and daily schedule management.
Support divisional employee recruitment by scheduling and coordinating interviews.
Distribute agendas, transcribe and distribute meeting minutes for program/divisional meetings.
Coordinate and administer the course evaluation process while maintaining confidentiality.
Assist with accreditation process organization and support short-term replacement of faculty/staff from the casual pool when necessary.
Coordinate guided tours of division/related areas with program coordinators.
Maintain office supply and business/program inventory; manage book orders and publisher contacts.
Reconcile purchasing card receipts.
Support budget preparation, maintenance, and review including reconciliation and capital requests.
Triage student needs and refer to appropriate divisional administrators or departments.
Provide receptionist service and act as primary liaison for the division and others when needed.
Receive, respond to, and process communications; draft/transcribe/type correspondence and reports.
Coordinate program advisory committee tasks and support faculty evaluation processes with confidentiality.
Develop division project and communication strategies/tools; maintain division office files and records.
Initiate/circulate/store clearance forms for sessional and part-time faculty/staff.
Collect, collate, update, and publish course data as required.
Verify and submit time sheets; track and follow up on program requirements for faculty, staff, and students.
Assist with faculty workload preparation and reporting, including workload waivers and overload agreements.
Maintain records of employee vacation, illness, and professional development requests.
Initiate and process claim forms for specially funded contracts; distribute/collect monthly safety inspection information.
Collate/distribute/store timetabling and documentation required for program reviews, Education Council approvals, and external accreditation.
Prepare new hire documents and outside instructional service contracts; facilitate onboarding and orientation.
Maintain awareness of collective agreements and keep up-to-date with College software systems and CNC policies/procedures.
Support a positive learning environment and perform other duties as assigned
CASUAL Administrative Assistant to Educational Administrator (To Garner Applications) Posting Details
Job Title CASUAL Administrative Assistant to Educational Administrator (To Garner Applications) EXISTING CNC CUPE Employees: For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions. Employment Status Part Time Employment Type Casual Job Summary This position will work in collaboration with program portfolios in the assigned academic division. Under the direction of the educational administrators, this position will provide confidential senior administrative services to meet the various and emerging needs of the division. Specific Duties
Provide general office support for educational administrators, including but not limited to travel arrangements, scheduling and organizing various meetings, and managing daily schedules.
Assist in the recruitment of divisional employees, including scheduling and co-ordinating interviews.
Prioritize assignments and opportunities effectively, in a complex and fast-paced environment.
Distribute agenda and record, transcribe and distribute minutes of program and/or divisional meetings.
Coordinate, schedule and administer the course evaluation process while maintaining confidentiality.
Assist other staff in organizing all aspects of an accreditation process.
Assist programs with short-term replacement of faculty and operational staff from casual pool, when necessary.
Coordinate requests for guided tours of division or related areas in consultation with program coordinators.
Maintain an inventory of office supplies and other business/program related items.
Distribute, collect, and keep record of book orders, determine number to order and provide contacts with publishers.
Responsible for reconciling receipts on the Purchasing Cards.
Assist in budget preparation, maintenance, and review, including reconciliation and capital requests.
Triage all situations concerning students whether they need to be referred to the divisional Educational Administrators or another department or faculty. Acknowledge that students and staff can be at all levels of emotional range when they enter the Dean’s area.
Provide receptionist service and act as the primary liaison for own division as well as others, when needed.
Recognized two-year diploma in Business Administration.
Minimum four years’ experience at a similar administrative level, or equivalent education/experience with increasing responsibility (preference for experience supporting administrators in an educational environment).
Demonstrated understanding of the post-secondary education system.
Commitment to service excellence.
Good knowledge of relevant office procedures and practices with attention to detail.
Proficiency with technology: word processing, PowerPoint, publishing; spreadsheet construction/application; email/internet/web research.
Ability to learn software for web data design, survey building, and interface with student services software.
Keyboarding speed of at least 60 wpm with high accuracy.
Excellent interpersonal skills with sensitivity to student needs.
Initiative and judgement at senior administrative level.
Ability to gather, analyze, integrate, and summarize complex material and provide accurate information/advice on short notice.
Critical thinking, problem-solving, and analysis/feedback skills.
Excellent oral and written communication skills.
Conflict resolution skills.
Ability to represent the College externally with discretion, diplomacy, and judgement.
Ability to work independently, prioritize effectively, and meet demanding schedules/deadlines.
Ability to maintain confidentiality and comply with privacy legislation.
Ability to work positively in a busy, demanding environment.
Must be legally able to work in Canada
Receive, respond, and process various types of communication.
Transcribe, draft, prepare, and type correspondence and reports.
Coordinate and complete program advisory committee tasks with direction from educational administrators.
Develop effective project and communication strategies and tools for the division.
Establish and maintain the organization of division office files.
Initiate, circulate, and store clearance forms for all sessional and part time faculty and staff.
Collect, collate and update course data and publish where required.
Verify and submit time sheets for all employees as required.
Track and follow up on various program requirements for faculty, staff, and students.
Assist in preparation of faculty workloads and workload reports; and prepare workload waivers and overload agreements, as required.
Maintain records of employee vacation, illness and professional development requests.
Initiate and process claim forms for specially funded contracts as required by Division.
Distribute and collect monthly safety inspection information.
Collate, distribute and store timetabling information.
Collate, track, and store documentation required for program reviews, Education Council approvals and external accreditation processes.
Initiate and prepare new hire documents, and outside instructional service contracts (e.g. workshops, guest lectures).
Facilitate onboarding and support orientation of new employees.
Coordinate, schedule and administer the faculty evaluation process while maintaining confidentiality.
Maintain an awareness of pertinent Collective Agreements and their provisions.
Maintain up-to-date knowledge of College software systems.
Maintain up-to-date knowledge of CNC policies and procedures.
Support and contribute to a positive learning environment.
You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
You will promote a positive work atmosphere, communicating in a professional manner that demonstrates mutual respect with students and colleagues.
Other duties as assigned by Educational Administrator or designate. Skills & Qualifications
Recognized two (2) year diploma in Business Administration
Minimum of four years’ experience at a similar administrative level, or an equivalent combination of education and experience with increasing level of responsibility and complexity (preference given to experience supporting administrators in an educational environment).
Demonstrated understanding of the post-secondary education system
Demonstrated commitment to service excellence
Good knowledge of relevant office procedures and practices with attention to details as required for the planning, implementation and evaluation to various reports and projects
Proficient in appropriate technological resources including the following computer areas:
Word processing, power-point, and publishing
Spreadsheet construction and application
E-mail, Internet and Web based research
An ability to learn software used for web data design, survey building and interface with student services software
Minimum keyboarding speed of 60 wpm, with high degree of accuracy
Excellent interpersonal skills with a high degree of sensitivity to student needs
Demonstrates initiative and judgement at senior administrative level
Proven ability to gather, analyse, integrate and summarize complex and varied material, and to provide accurate, complete and current information and advice on short notice
Demonstrated critical thinking, problem-solving, and analysis/feedback skills
Demonstrated excellent oral and written communication skills, including ability to produce short project information and data summaries
Demonstrates conflict resolution skills
Ability to represent the College effectively with external community partners, including in complex communication and coordination functions; ability to work with discretion, diplomacy and judgement in public, on behalf of the College
Ability to work independently and prioritize effectively to meet demanding work schedules and deadlines, usually beyond the control of the position
Proven ability to develop and maintain positive working relationships internally and externally
Ability to maintain confidentiality and meeting privacy legislation requirements
Ability to work positively in a busy, demanding environment Band H Grade NA Salary $37.12 per hour Location Prince George CNC Campus Prince George Province BC Country Canada Department School of Health Sciences & Human Services Posting Detail Information Posting Number 26-089SP Employee Group Operational Desired Start Date Position end date (if temporary or seasonal) 03/31/2027 Additional Appointment Details This is to garner applications for when a need arises. Number of Hours per week 0 - 35 Posting Competition Status Accepting Applications Number of Positions to fill 1 Open Date 07/23/2026 Screening/Close Date 03/31/2027 Remain Open Until Filled No Special Instruction/Details to Applicant Supplemental Questions Required fields are indicated with an asterisk (*).
Are you legally able to work in Canada? Yes No
Do you hold a recognized two year diploma in Business Administration? Yes No
How many years of experience do you have at a similar administrative level? An equivalent combination of education and experience may be considered. None Less than 1 year 1-2 years 2-3 years 3-4 years 4 years or more
Please describe your experience and proficiency in using Word, Excel, Outlook and Teams. (Open Ended Question) Documents Needed To Apply Required Documents Resume Cover Letter Credentials Optional Documents Other Optional Credentials 1 Optional Credentials 2
Market context
School support staff roles in British Columbia are often shaped by district staffing needs, enrollment changes, and the demand for staff who can support student learning in elementary settings. For this role, competition can be stronger because it combines a valid BC teaching certificate with teacher-librarian coursework, elementary experience, and familiarity with the BC Curriculum and core competencies. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show inquiry-based and project-based learning support.