College of New Caledonia·Prince George, British Columbia
Coordinate administrative operations of the Centre for Teaching and Learning (CTL) and provide confidential executive support to the Dean of Teaching and Learning..
Provide confidential support to the Dean including calendar management, scheduling, correspondence, meeting coordination, travel arrangements, and managing competing priorities..
Prepare, draft, format, and distribute correspondence, reports, presentations, briefing materials, and other communications on behalf of the Dean..
Coordinate recruitment, hiring, onboarding, and employment administration including interview scheduling, new hire documentation, instructional service contracts, orientation activities, timesheets, and related employment records..
Coordinate administrative support for CTL workshops, events, conferences, and professional development activities..
Establish and maintain departmental filing systems and records related to curriculum development, quality assurance, governance, Work Integrated Learning, professional development, and other CTL initiatives..
Provide administrative support for committees, working groups, and project teams including meeting coordination, communications, records management, and minute-taking..
Coordinate communications related to CTL initiatives, projects, workshops, and institutional priorities..
Develop and distribute promotional and informational materials in collaboration with CTL staff and communicate professional development opportunities across the College..
Serve as primary point of contact for the Centre, providing reception services and responding to inquiries while triaging faculty support requests..
Assist with departmental financial administration including budget preparation, purchasing, reconciliations, purchasing card administration, financial records, and procurement documentation..
Maintain departmental administrative records including employee leave, professional development, agreements to teach, contract worksheets, and other operational documentation..
Perform other duties as assigned by the Dean or designate.
Administrative Assistant, Centre for Teaching & Learning Posting Details
Job Title Administrative Assistant, Centre for Teaching & Learning EXISTING CNC CUPE Employees: For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions. Employment Status Full Time Employment Type Regular Job Summary Reporting to the Dean of Teaching and Learning, the Administrative Assistant is responsible for coordinating the administrative operations of the Centre for Teaching and Learning and providing confidential executive support to the Dean. The position serves as the primary administrative hub for the Centre, supporting institutional initiatives, faculty professional development, committee work, financial and human resource processes, project coordination, and day-to-day operations while ensuring exceptional service to faculty, staff, students, and external partners. Specific Duties
Provide confidential administrative support to the Dean of Teaching and Learning, including calendar management, scheduling, correspondence, meeting coordination, travel arrangements, and the coordination of competing priorities.
Prepare, draft, format, and distribute correspondence, reports, presentations, briefing materials, and other communications on behalf of the Dean.
Coordinate recruitment, hiring, onboarding, and employment administration, including interview scheduling, new hire documentation, instructional service contracts, orientation activities, timesheets, and related employment records.
Coordinate and provide administrative support for CTL workshops, events, conferences, and professional development activities.
Establish and maintain departmental filing systems and records, including documentation related to curriculum development, quality assurance, governance, Work Integrated Learning, professional development, and other CTL initiatives.
Provide administrative support to committees, working groups, and project teams, including meeting coordination, communications, records management, and minute-taking.
Coordinate communications related to CTL initiatives, projects, workshops, and institutional priorities.
Develop and distribute promotional and informational materials in collaboration with CTL staff and communicate professional development opportunities across the College.
Serve as the primary point of contact for the Centre, providing reception services, responding to telephone, email, and in-person inquiries, triaging faculty support requests, and acting as a resource for faculty, staff, students, and external partners.
Assist with departmental financial administration, including budget preparation, purchasing, reconciliations, purchasing card administration, financial records, and procurement documentation.
Recognized two (2) year diploma in Business Administration or related field of study..
3 years or more experience at a similar administrative level, or an equivalent combination of education and experience with increasing responsibility and complexity (preference for experience supporting administrators in an educational environment)..
Demonstrated initiative and judgement at a senior administrative level..
Good knowledge of administrative duties and relevant office procedures at a department level..
Ability to prioritize workload, meet critical deadlines, and handle frequent interruptions..
Ability to maintain confidentiality and comply with meeting privacy legislation requirements..
Demonstrated commitment to service excellence..
Excellent interpersonal skills with sensitivity to faculty, staff, students, and external partners..
Problem-solving skills and ability to work independently..
Ability to work effectively under pressure and demonstrate conflict resolution skills..
Proven ability to gather, analyze, integrate, and summarize complex information and prepare accurate reports and communications within tight timelines..
Demonstrated understanding of the post-secondary education system..
Proficiency with office technology including word processing, PowerPoint, publishing, spreadsheets, email/internet/web research, and ability to learn new software (including learning management systems, survey tools, web content systems, and institutional software)..
Legally able to work in Canada.
Maintain departmental administrative records, including employee leave, professional development, agreements to teach, contract worksheets, and other operational documentation.
You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
Other duties as assigned by Dean or designate. Skills & Qualifications
Recognized two (2) year diploma in Business Administration or related field of study.
3 years or more experience at a similar administrative level, or an equivalent combination of education and experience with increasing level of responsibility and complexity (preference given to experience supporting administrators in an educational environment).
Demonstrates initiative and judgement at senior administrative level
Good knowledge of administrative duties and relevant office procedures at a department level
Ability to prioritize workload and work toward critical deadlines, with time constraints and with frequent interruptions.
Ability to maintain confidentiality and meeting privacy legislation requirements
Demonstrated commitment to service excellence
Excellent interpersonal skills with a high degree of sensitivity to the needs of faculty, staff, students, and external partners.
Demonstrates problem-solving skills and works independently
Ability to effectively work under pressure
Demonstrates conflict resolution skills
Proven ability to gather, analyze, integrate, and summarize complex and varied information, and to prepare accurate reports and communications within tight timelines.
Demonstrated understanding of the post-secondary education system.
Proficient in appropriate technological resources including the following computer areas:
Word processing, power-point, and publishing
Spreadsheet construction and application
E-mail, Internet and Web based research
Ability to learn and effectively use new software applications, including learning management systems, survey tools, web content systems, and institutional software.
Proven ability to gather, analyse, integrate and summarize complex and varied material, and to provide accurate, complete and current information and advice on short notice Band G Grade NA Salary $64,310 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Centre for Teaching & Learning Posting Detail Information Posting Number 26-075SP Employee Group Operational Desired Start Date 08/04/2026 Position end date (if temporary or seasonal) Additional Appointment Details Number of Hours per week 35 Posting Competition Status Accepting Applications Number of Positions to fill 1 Open Date 07/03/2026 Screening/Close Date 07/17/2026 Remain Open Until Filled Yes Special Instruction/Details to Applicant Supplemental Questions Required fields are indicated with an asterisk (*).
Are you legally able to work in Canada? Yes No
Do you have a recognized two (2 ) year diploma in Business Management or Applied Business Technology or related field of study? Yes In progress No Do you have 3 years or more of office experience where a high degree of technical skills and customer service were required? Yes No
Do you have three years of more of experience at a similar administrative level, or an equivalent combination of education and experience with increasing level of responsibility and complexity Yes No Documents Needed To Apply Required Documents Resume Cover Letter Optional Documents Credentials Other Optional Credentials 1
Market context
School support staff roles in British Columbia are often shaped by district staffing needs, enrollment changes, and the demand for staff who can support student learning in elementary settings. For this role, competition can be stronger because it combines a valid BC teaching certificate with teacher-librarian coursework, elementary experience, and familiarity with the BC Curriculum and core competencies. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show inquiry-based and project-based learning support.