Provide administrative and operational support to the School of Health.
Assist the Dean, School Operations Coordinator, Program Chairs, faculty, and students.
Coordinate meetings.
Manage schedules and communications.
Prepare documents and reports.
Support academic and administrative processes.
Contribute to operational activities including procurement.
Coordinate events.
Support space bookings.
Provide committee support.
Maintain professionalism and confidentiality.
Maintain strong organizational standards in a dynamic post-secondary environment
Requirements summary
Minimum two (2) years of post-secondary education in Office or Business Administration.
At least one (1) year of related administrative experience.
Equivalent combination of education and experience considered.
Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams) and related software.
Experience with records management, database maintenance, and administrative systems.
Strong organizational and time management skills.
Ability to manage competing priorities and deadlines.
Ability to problem solve and exercise sound judgment in a fast-paced environment.
Comfort using operational software systems including room and equipment booking tools.
Ability to train and support others in using tools.
Ability to work independently and collaboratively.
Strong interpersonal and customer service skills.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion and professionalism.
Ability to plan and coordinate meetings, schedules, and events.
Familiarity with administrative procedures, financial processes, and institutional policies.
High level of integrity, professionalism, accountability, and attention to detail
DiplomaMinimum two (2) years of post-secondary education in Office or Business Administrationtime managementorganizational skillsinterpersonal communicationproblem solvingmeeting coordinationrecords managementcustomer serviceattention to detailwritten communicationevent coordinationprofessionalismadministrative systemsintegritysound judgmenttraining and supportschedule managementaccountability
Job description
Job Title Office Assistant Career Level Entry Level Education Diploma Category Support/Administrative Job Type EA-Full Time Term Certain (854)
Job Description
True North As the largest post-secondary institution in northern Alberta, Northwestern Polytechnic is a natural point of convergence for knowledge, skills, creativity, and collaboration. Striving to spark and empower success, NWP’s mission is geared towards both individual and collective progress. NWP offers a wide variety of engaging and in-demand academic programs in certificates, diplomas, apprenticeships and degrees. We exist wholeheartedly for the domestic and international students who call our campuses home, the distinctive communities and industries we serve, and the staff and faculty who honour us with their expertise and insights every day. While our potential as one of Alberta’s newest polytechnics is ever-growing, we recognize the importance of having authentic and highly effective contributors by our side. We are currently recruiting individuals who are inspired by opportunity, driven by results, and aligned to NWP’s core values of being responsive, innovative, and connected. The Department Based primarily on-site in the Grande Prairie Regional Hospital, the School of Health specializes in collaborative medicine, nursing and healthcare, emergency services and kinesiology. Students in the School of Health benefit from hands-on, activity-based learning in one of the country's most advanced nursing simulation labs. The Role The School of Health is seeking an Office Assistant to support day-to-day operations. The role provides administrative and operational support to the School of Health, assisting the Dean, School Operations Coordinator, Program Chairs, faculty, and students. Responsibilities include coordinating meetings, managing schedules and communications, preparing documents and reports, and supporting academic and administrative processes. Working collaboratively across the School, the position also contributes to operational activities such as procurement, event coordination, space bookings, and committee support, while maintaining professionalism, confidentiality, and strong organizational standards in a dynamic post-secondary environment. This is a term-certain position with a current term length of twelve (12) months from the start date (start date may be adjusted per candidate availability), with the possibility of additional funding for a renewed term in place prior to the term expiry date and upon favourable evaluations.
What We Offer
Finding your fit in one of our specialized schools or departments means a bright future with competitive compensation, attractive benefits packages, reliable networks, high quality of life, and unparalleled learning community experiences. If you are looking to transform the post-secondary landscape with polytechnic education, research, and partnerships, Northwestern Polytechnic is your employer of choice. Job Requirements The successful candidate will have a minimum of two (2) years of post-secondary education in Office or Business Administration, along with at least one (1) year of related administrative experience. An equivalent combination of education and experience will be considered. Experience within a post-secondary environment is preferred. Necessary skills and attributes to be successful in this role include:
verbal communication
preparing correspondence and reports
handling confidential information
database maintenance
Microsoft Office (Word, Excel, Outlook, Teams)
room and equipment booking tools
operational software systems
proficiency in Microsoft Office applications such as Word, Excel, Outlook, Teams, and related software, along with experience in records management, database maintenance, and administrative systems;
strong organizational and time management skills, with the ability to manage competing priorities and deadlines;
ability to problem solve, exercise sound judgment, and respond effectively in a fast-paced environment;
demonstrated ability and comfort using a variety of operational software systems, including room and equipment booking tools, and the ability to train and support others in their use;
ability to work both independently and collaboratively within a team environment;
strong interpersonal and customer service skills, with the ability to interact effectively with students, faculty, staff, and external stakeholders;
excellent written and verbal communication skills, including preparing correspondence, reports, and meeting materials;
demonstrated ability to handle confidential information with discretion and professionalism;
ability to plan and coordinate meetings, schedules, and events;
familiarity with administrative procedures, financial processes, and institutional policies; and
a high level of integrity, professionalism, accountability, and attention to detail.
How To Apply
Only applications received electronically via the Northwestern Polytechnic website will be considered. We review all applications to select candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted. For general inquiries, please contact HR at humanresources@nwpolytech.ca. Appointment Date From: 8/17/2026 Appointment Date To: 8/13/2027 Salary Grade $51,948.00 - $73,992.00 Organizational Unit Northwestern Polytechnic Location Grande Prairie, AB T8V 4C4 CA (Primary)
