Douglas College·Coquitlam, British Columbia
Provide administrative, logistical, and technical support in the Faculty of Applied Community Studies (ACS).
Provide exceptional client-centered service to internal and external stakeholder groups.
Provide administrative support for the Deans and Administrative Officer.
Maintain confidentiality.
Perform advanced word processing and manage Outlook email and calendar functions.
Perform and maintain database functions (e.g., MS Excel, Banner).
Support intermediate Excel tasks and other office/technical applications.
Support website maintenance (e.g., Sitecore) and intranet platform support (e.g., SharePoint).
Communicate professionally and effectively in writing, in person, or on the telephone
Faculty: Administrative Assistant JOB OPPORTUNITY
Location Coquitlam Campus Salary Range $28.02 per hour (with wage increments to a max of $31.14 per hour). Salary and wage increments are in accordance to the Collective Agreement. The Opportunity The Faculty Administrative Assistant contributes to the success of Douglas College and its community of learners by providing a variety of administrative, logistical, and technical support in the Faculty of Applied Community Studies (ACS) while providing exceptional client-centered service on a consistent basis to all stakeholder groups, internal and external, as well as administrative support for the Deans and Administrative Officer WHO WE ARE Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better. Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.
We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace. Transit-accessible campuses Hybrid work arrangements for eligible positions Competitive salaries Excellent Health and Dental Benefits for eligible positions Defined-Benefit Pension Plan for eligible positions Professional Development funding Access to our Fitness Centres and Classes For more benefits information, click here! WHAT IT TAKES Completion of a two-year related program at a recognized post-secondary institution with a specialization in Office Administration with a minimum of two years related work experience or equivalent combination of education and experience. Excellent interpersonal and communication skills including written and verbal fluency in the English language. Good working knowledge of the applicable College policies and procedures including office practices and procedures, including maintaining confidentiality. Demonstrated ability to communicate professionally, respectfully and effectively in writing, in person or on the telephone with staff, faculty, administrators and students, as well as, maintain a good working relationship with other employees. Demonstrated proficiency in keyboarding and computer operations; proficiency using Microsoft Office software packages including Microsoft Word with advanced word processing skills, advanced Outlook email and calendar functions; perform and maintain database functions (i.e., MS Excel, Banner); intermediate MS Excel, Adobe Acrobat Professional and internet applications; familiarity with website maintenance (i.e., Sitecore) and Intranet platform support (i.e., SharePoint). For the Full Job Description, click here.
This part-time, regular position (17.5 hours per week) is available starting August 24, 2026 Hours of work will typically be scheduled Monday to Friday, between 9:15 am and 5:00 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. The position is located at the Coquitlam campus; and will be required to work at all Douglas College campuses and offsite locations Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work is not available for this position. Posting Number 02827SA
Position Title: Faculty Administrative Assistant Anticipated Start Date 08/24/2026 End Date Needs a Criminal Records Check No
Open Date 08/10/2026 Close Date 08/14/2026 Open Until Filled Maximum Number of References 3 Minimum Number of References 3 Equity Statement Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status. Important Note Qualified internal applicants must apply by August 14, 2026 to be given first consideration. Click the link at the top of this page to apply directly to this posting. Supplemental Questions Required fields are indicated with an asterisk (*). How did you first find out about this employment opportunity? Douglas College Careers Site LinkedIn Indeed Social Media (Facebook, Instagram) Personal Referral Agency Referral Professional Association Website Colleges and Institutes Canada (CICAN) Canadian Association of University Teachers (CAUT) Douglas College CareerHUB Career Fair or Other Hiring Event Other Glassdoor If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit? Yes No Not Applicable If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable). (Open Ended Question) Are you a current or former Douglas College employee/student? Current employee Former employee Current student Former student None of the above If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.) (Open Ended Question) If you are a regular or auxiliary staff member of the College, are you currently on your probation/trial period at the College? Please note that Article 28.5 (a) of the Collective Agreement (BCGEU) states - "...regular employees shall not be eligible to apply for another regular posted position within their initial probation period...", and Article 28.5 (b) states - "...employees shall not be eligible to apply for another posted position within their trial period unless the posted position constitutes a promotion or results in a change from auxiliary to regular status...". Yes No Not an employee Employees are required to report to the college in person, promptly and reliably, as required by their position. To meet this obligation, they must reside within a commutable distance to the college for the duration of their employment. Please confirm that you can fulfill this requirement. Yes, I can fulfill this requirement No, I cannot fulfill this requirement Documents Needed to Apply Required Documents Resume Cover Letter References with Contact Information Optional Documents Transcripts and/or Credentials
Completion of a two-year related program at a recognized post-secondary institution with a specialization in Office Administration.
Minimum of two years related work experience or equivalent combination of education and experience.
Excellent interpersonal and communication skills including written and verbal fluency in English.
Good working knowledge of applicable College policies and procedures, including office practices and procedures.
Demonstrated ability to communicate professionally, respectfully, and effectively with staff, faculty, administrators, and students.
Demonstrated proficiency in keyboarding and computer operations.
Proficiency using Microsoft Office software packages including Microsoft Word (advanced word processing) and advanced Outlook email/calendar functions.
Ability to perform and maintain database functions (e.g., MS Excel, Banner).
Intermediate MS Excel, Adobe Acrobat Professional, and internet applications.
Familiarity with website maintenance (e.g., Sitecore) and intranet platform support (e.g., SharePoint)
Market context
School support staff roles in British Columbia are often shaped by district staffing needs, enrollment changes, and the demand for staff who can support student learning in elementary settings. For this role, competition can be stronger because it combines a valid BC teaching certificate with teacher-librarian coursework, elementary experience, and familiarity with the BC Curriculum and core competencies. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show inquiry-based and project-based learning support.