Catholic Independent Schools Vancouver Archdiocese·North Vancouver, British Columbia
Provide clerical and administrative support to the principal and teaching staff as directed.
Act as a liaison between the school, community, and internal/external stakeholders.
Prepare and maintain accurate records and documentation for students, staff, and school operations, including communication with the CISVA office.
Track student and staff attendance, generate reports, and manage absences using reporting software.
Maintain strict confidentiality in all student and staff-related matters.
Operate common computer hardware and software efficiently, even under pressure.
Manage the school’s multi-line phone system and public address system for announcements.
Oversee payroll, benefits, petty cash transactions, school funds, bank deposits, and related recordkeeping.
Perform general office duties including answering calls, filing, managing correspondence, and creating spreadsheets.
Order and maintain departmental resources, including supplies and materials.
Serve as the first point of contact for callers and visitors, handling inquiries and directing them as needed.
Assist with organizing lunches and refreshments for staff events, Pro-D days, and other in-school gatherings
<p> <strong>WHO WE ARE</strong></p><p>The<strong> Catholic Independent Schools of the Vancouver Archdiocese</strong> (the CISVA) operates 46 schools – 40 elementary and 6 high schools.
Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer.
Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.</p><p>We are a <strong>culturally diverse faith-based family</strong>.
We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community. </p><p>We are a <strong>vibrant school system</strong> with many school and program expansion projects in the future.
We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.</p><p><strong><br></br></strong></p><p><strong>WHY WORK WITH THE CISVA</strong></p><ul><li>Work in a faith-based and culturally diverse school environment</li><li>Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental</li><li>Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer</li><li>If you live outside of the Greater Vancouver Area, learn more about <a></a> on your next tax return on the Government of Canada website.</li></ul><p><strong><br></br></strong></p><p><strong>ABOUT</strong></p><p><b>Holy Trinity Elementary</b> is a Catholic elementary school in beautiful North Vancouver, BC.
Minutes from the mountains, ocean, and the vibrant Shipyards district and Lonsdale Quay. </p><p>Learn more about us in our website: <a></a></p><p><br></br></p><p><strong>JOB DESCRIPTION</strong></p><p><b>Holy Trinity Elementary </b>is seeking a dedicated, organized, and resourceful School Secretary to support the smooth and efficient operation of our Catholic elementary school.
This is a key role that provides clerical, administrative, and operational support to the principal, teaching staff, and the school community.</p><p>The ideal candidate will enjoy interacting with K-7 students and their families, and fellow staff members, possess excellent communication skills, be adaptable under pressure, have a strong commitment to maintaining confidentiality, and appreciate the joy and fun of working in our great little school.</p><p>Come work in our wonderful school community, with a competitive salary, great benefits and pension.
Learn more about us at: <a></a></p><p><u><b>Responsibilities:</b></u></p><ul><li>Administrative Support: Provide clerical and administrative support to the principal and teaching staff as directed.</li><li>Communication: Act as a liaison between the school, community, and internal/external stakeholders.</li><li>Documentation: Prepare and maintain accurate records and documentation for students, staff, and school operations, including communication with the CISVA office.</li><li>Attendance: Track student and staff attendance, generate reports, and manage absences using reporting software.</li><li>Confidentiality: Maintain strict confidentiality in all student and staff-related matters.</li><li>Technology: Operate common computer hardware and software efficiently, even under pressure.</li><li>Phone & PA System: Manage the school’s multi-line phone system and public address system for announcements.</li><li>Payroll & Benefits: Oversee payroll, benefits, petty cash transactions, school funds, bank deposits, and related recordkeeping.</li><li>General Office Duties: Perform a variety of administrative tasks including answering calls, filing, managing correspondence, and creating spreadsheets.</li><li>Resource Management: Order and maintain departmental resources, including supplies and materials.</li><li>Customer Service: Serve as the first point of contact for callers and visitors, handling inquiries and directing them as needed.</li><li>Event Coordination: Assist with organizing lunches and refreshments for staff events, Pro-D days, and other in-school gatherings.</li></ul><p><br></br></p><p><strong>APPLICATION PROCESS</strong></p><p>1.
Create your <strong><a></a></strong><br></br>2.
Complete and add all required application documents to your profile (see below)<br></br>3.
Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions <br></br>4.
Apply to this job posting<br></br></p><p><strong><br></br></strong></p><p><strong>REQUIRED APPLICATION DOCUMENTS</strong></p><ul><li>Cover Letter</li><li>Resume</li><li>Certificate/Diploma</li><li>Criminal Record Check (if you are outside of BC)</li><li>Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.)</li><li>Catholic Marriage Certificate (if applicable)</li><li><a></a> or <a></a><br></br><br></br>*For the Catholic Pastoral Reference (for Catholic Applicants) and Non-Catholic Pastoral Reference you must download the appropriate form, provide it to your Pastor for signing, and have them submit it directly to <a></a>.</li></ul>
Enjoy interacting with K-7 students and their families and fellow staff members.
Excellent communication skills.
Adaptable under pressure.
Strong commitment to maintaining confidentiality.
Ability to operate common computer hardware and software.
Required application documents include cover letter, resume, certificate/diploma, and criminal record check if outside BC.
Proof of eligibility to work in Canada required.
Catholic pastoral reference requirements for Catholic applicants (and non-Catholic pastoral reference form for non-Catholic applicants)
Market context
School secretary roles in British Columbia are often steady openings in K-7 settings, where front-office support, family communication, and confidentiality are central to the work. Competition can be strong because employers look for adaptable candidates with clear communication skills and comfort using common office technology. Review the AI-summarized requirements and benefits on this platform to save research time, and tailor your cover letter to show calm, professional support for students, families, and staff.
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