Job detail

Administrative Coordinator, Doctor of Veterinary Medicine Program

University of Guelph

#MS Word #SharePoint #MS Excel #Higher Education #Standard Operating Procedures

Quick overview

The Administrative Coordinator provides administrative support for the academic and student life aspects of the Doctor of Veterinary Medicine program. Key duties include preparing complex schedules, monitoring graduation requirements, and managing organizational email accounts.

Requirements summary

Requires a two-year community college diploma in business and four years of related experience, including scheduling and computing. Proficiency in MS Office and experience in a post-secondary academic environment are preferred.

associate degreeAdministrative SupportCommunication SkillsProblem SolvingConfidentialityMS OfficeDatabase ManagementCritical ThinkingClient ServiceStudent Information SystemsCourse Scheduling

Job description

Department

OVC-Integrated College ServicesPosition covered by the Collective Agreement with USW Local 4120 If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. Career Opportunities (sapsf.com) General Purpose The Ontario Veterinary College (OVC) is Canada’s #1 veterinary school and the academic home of the Doctor of Veterinary Medicine (DVM) program at the University of Guelph. The four-year DVM program enrolls approximately 140 students each year. Over 120 faculty members, staff veterinarians, Doctor of Veterinary Science students, interns, and veterinary technicians participate in the delivery of the program. The Administrative Coordinator, Doctor of Veterinary Medicine (ACDVM) is a dynamic and fast paced position that would be well suited to a person who is passionate about continuous improvement of the student experience and enjoys daily interactions with a variety of stakeholders. Reporting to the Senior Manager, Student Experience, the ACDVM is the first point of contact for DVM students, the ACDVM provides administrative support for both the academic and student life aspects of the DVM program. The ACDVM is one of three staff members who support the Associate Dean Students and Academic, to advance the academic, professional, and personal development of students in the DVM program.

Duties and Responsibilities: The ACDVM works within a skilled administrative team that is responsible to:

Assist with the preparation of complex and interdependent DVM schedules that are dependent on student enrolment and information provided by rotation coordinators and instructors

Monitor and approve changes to the Phase 4 schedules to ensure students fulfill their requirements to graduate

Setup the automatic delivery of evaluations and forms associated with Phase 4 rotations

Manage multiple organizational email accounts which have been set up to handle requests for support, information, documents, data etc.

Assist with documentation and maintenance of Standard Operating Procedures for the DVM program

Requirements

Two-year community college diploma in a business program, and four years of related experience (two years of course scheduling experience, two years of computing/database experience), or an equivalent combination of education and experience. Experience within a post-secondary academic environment, and familiarity with the Doctor of Veterinary Medicine professional program, is preferred.

In addition, the incumbent must be able to demonstrate

Proficiency with computers, including advanced use of MS Office (Word, Excel, Access, SharePoint) software Previous experience scheduling (knowledge of Colleague, eMedley, enCampus, infoSilem or other student information systems is an asset) Ability to work independently and as part of a team. Excellent critical thinking, problem solving, and communication skills Demonstrated high performance in a client service-oriented environment and the ability to maintain professionalism, confidentiality and security when working with private student and institutional data.

All members of OVC Integrated College Services work within an environment of continuous improvement and quality service provision.
This position may be suited to a telework arrangement of 2 days remote per week, upon successful completion of the probationary period, as per the Flexible Work Arrangments Policy.
To apply for this position please submit a cover letter and resume that clearly demonstrates how you meet the educational, experience, and skill requirements for this position.
Employee Type: Regular Position Number: 10206008 Classification: USW, Local 4120 Salary: Band 5 USW Local 4120 Wage Grid At the University of Guelph, fostering a culture of inclusion is an institutional imperative.
The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.
Posting Date: 05/30/2026

Closing Date: 06/06/2026