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Douglas CollegeNew
Overview
Coordinate all aspects of the OPTI Program administrative requirements (admissions and graduating). Support selection of qualified faculty and staff to deliver courses and provide administrative support. Promote the OPTI Program in the community to recruit students. Maintain and liaise with the OPTI Program Advisory Committee (PAC). Manage admissions follow-up, reference letters, and application selection criteria. Support preparation of departmental capital budget requests. Prepare and monitor the OPTI operating budget, authorizing honoraria and purchases of supplies within budget. Schedule OPTI courses and exams. Order textbooks in consultation with teaching faculty. Assign faculty to teach OPTI courses according to Collective Agreement obligations. Ensure regular evaluations for faculty, staff and courses and initiate changes as required. Ensure effective communication with the Dean and other administrators, including timely submission of required reports. Liaise with accrediting bodies to maintain accreditation requirements and prepare accreditation reports. Attend annual meetings of accrediting and regulatory bodies as appropriate. Maintain and update program marketing materials (calendar copy, website, brochures, advertising). Work with Marketing and Communications Office to develop and distribute promotional materials. Collaborate with departmental leadership on marketing initiatives and promotion events. Connect with community members for program promotion and ensure outreach materials are available. Respond to student queries (phone/email) about program requirements and benefits. Deal with student questions/concerns and refer to the Dean when necessary. Organize and promote Alumni events. Organize regular OPTI PAC meetings and communicate updates; recruit new PAC members as needed. Ensure curriculum guidelines are current and manage course updates/revisions through governance process
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Compensation
CA$71,846 - CA$115,129 / YEAR
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