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Administrative Assistant to the Bob Gaglardi School of Business and Economics

Thompson Rivers University·Kamloops, British Columbia

CA$33 - CA$36/hrFull TimeOn Site5-10 yrs

About the role

Provide administrative, clerical, and financial support services to the Bob Gaglardi School of Business and Economics..

Provide administrative support to the Dean's Office by organizing workflow, determining priorities, resolving day-to-day problems, and handling sensitive material..

Schedule tasks, deadlines, and milestones for project stakeholders; administer and monitor resources day-to-day; track project budgets in collaboration with the Assistant Dean - Operations (ADO); monitor and report project progress to the ADO..

Perform secretarial duties including receiving and screening calls/materials, prioritizing items for the ADO, and word processing correspondence, contracts, and agreements..

Prepare purchasing requisitions..

Schedule appointments and arrange meetings; assemble background material; arrange facilities and equipment for meetings..

Prepare and track HR requisitions..

Liaise with HR and Finance for clarification and strategies related to personnel and payroll issues; disperse new hire paperwork as needed..

Participate on hiring panels for co-op students..

Orient and train new staff and direct work of staff and/or co-op students..

Prepare and circulate agendas and agenda packages; take minutes and distribute to relevant parties..

Coordinate internal and external TRU Gaglardi communications (print and online) for local, provincial, national, and international audiences..

Set up and maintain records and files, including confidential/sensitive personnel and contract/grant files..

Research, recommend, and produce reports, statistics, newsletters, spreadsheets, and charts; participate in development of project policies and procedures..

Make travel arrangements and reservations; arrange conference registrations; coordinate special functions and events; collect fees as required..

Act as liaison between TRU Gaglardi faculty/staff and external agencies, clients, and/or contractors..

Receive, stamp, sort, and distribute mail; maintain office supplies inventory..

Develop TRU Gaglardi web content and maintain the TRU Gaglardi website.

Application Restrictions Open to both Internal and external Job Type Support Staff (CUPE) Posting In effect from 7/8/2026 Closing Application Date 20/8/2026 Closing date for internal CUPE applicants 20/8/2026 Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled. Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants. Full/Part Time Full Time Support Type Auxiliary (Over 4 Months) Anticipated Start Date 10/8/2026 Position End Date (If Applicable) 10/2/2027 The Hours of work are subject to change depending upon departmental requirements Schedule The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm (subject to change depending upon departmental requirements) Schedule Description

Duties

Provides a wide range of administrative, clerical and financial support services to the Bob Gaglardi School of Business and Economics. MAJOR DUTIES & RESPONSIBILITIES
Provides administrative support to the Dean's Office by organizing workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems; handles sensitive material.
Schedules tasks, deadlines and milestones for all project stakeholders and administers and monitors resources related to assigned projects on a day-to-day basis, including tracking project budgets in collaboration with the Assistant Dean - Operations (ADO); monitors and reports on the progress of projects to the ADO.
Performs secretarial duties such as receiving and screening incoming calls and materials, prioritizing items for the attention of the ADO; word processing a variety of correspondence, contracts and agreements.
Prepares requisitions for purchasing.
Schedules appointments and arranges meetings; locates and assembles background material for meetings; arranges physical facilities and equipment for meetings.
Prepares and tracks all HR requisitions.
Liaises with staff from the HR and Finance Departments for clarification and strategies related to personnel and payroll issues. Disperses new hire paperwork as needed.
Participates on hiring panels for co-op students.
Orients and trains new staff and directs work of staff and/or co-op students.
Prepares and circulates agendas and agenda packages for meetings; takes minutes and distributes to relevant parties.

Requirements

Undergraduate degree in a related discipline..

Five years related administrative experience..

Effective verbal and written communication with academics and community partners..

Intermediate to advanced MS Office skills (Word, Excel, PowerPoint)..

Accurate electronic word processing at a minimum 60 wpm..

Ability to use web development and content management applications..

Courtesy, discretion, tact, and appropriate handling of difficult situations..

Ability to exercise considerable independent action..

Ability to plan, organize, and prioritize work while managing multiple competing priorities to meet deadlines..

Attention to detail in a research environment..

Ability to operate office equipment (photocopiers, fax machines, audio-visual equipment).

Undergraduate degree in a related discipline
Attention to detail
Administrative support
Clerical support
Word processing
Website maintenance
Financial support
Scheduling appointments and meetings
Web content development
Report and statistics preparation
Independent action and discretion
Project tracking and budget monitoring
Preparing requisitions for purchasing
HR requisitions processing
Liaison with HR and Finance
Minute taking and agenda preparation
Records and file management (including confidential/sensitive materials)
Spreadsheet and chart creation
Travel arrangements and conference registration coordination
MS Office (Word, Excel, PowerPoint) intermediate to advanced

Posting details

Employment type: Full Time
Work arrangement: On Site
Experience: 5-10 yrs
Salary: CA$33 - CA$36/hr
Location: Kamloops, British Columbia
Posted: Aug 8, 2026
Application: Employer website

Education
Undergraduate degree in a related discipline EXPERIENCE
Five years related administrative experience SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
Demonstrated ability to communicate effectively both verbally and in writing to a variety of audiences, including both academics and community partners
Demonstrated ability to use MS-Office (Word, Excel, and PowerPoint) applications at an intermediate to advanced skill level
Ability to accurately perform electronic word processing at a minimum 60 wpm
Demonstrated ability to use web development and content management applications
Ability to deal with staff, students, colleagues and external vendors with courtesy, discretion and tact; ability to deal with difficult situations appropriately
Ability to exercise considerable independent action
Ability to plan, organize and prioritize work while managing multiple, diverse and competing priorities to meet deadlines
Ability to maintain attention to detail in a research environment
Ability to operate related equipment such as photocopiers, fax machines and audio-visual equipment WORKING CONDITIONS
Sitting at desk and computer for long periods of time; general office conditions The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists. Pay Band $32.54 - $36.16 ( CUPE Grade 08 (90% - 100%) ) Salary rate This Position is not subject to a 90% start rate for new Employees. Location Kamloops, BC CA (Primary) # of Hires Needed 1 Organizational Unit Thompson Rivers University -> Bob Gaglardi School of Business and Economics -> Dean, School of Business Diversity and Inclusion Commitment: Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority. NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

Administrative Assistant to the Bob Gaglardi School of Business and Economics

Administrative Assistant to the Bob Gaglardi School of Business and Economics

About the role

Duties

Requirements

Posting details

School support roles in British Columbia

Qualifications

School support roles in British Columbia

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