University of Saskatchewan·Prince Albert, Saskatchewan
The Program Administrator provides comprehensive administrative and operational support for medical learners, faculty, and preceptors within the Department of Family Medicine and MPAS program. Responsibilities include coordinating learner onboarding, scheduling clinical rotations, maintaining educational records, and facilitating day-to-day program activities.
To provide comprehensive administrative support for postgraduate and undergraduate medical learners training within the Department of Family Medicine in Prince Albert and surrounding distributed training sites, and to provide local administrative support for Master of Physician Assistant Studies (MPAS) learners completing clinical experiences, as required.
Reporting to the Manager, Academic Programs, this position provides administrative and operational support for distributed medical education activities in Prince Albert. The position supports Family Medicine residents, Enhanced Skills residents, undergraduate medical learners completing Family Medicine rotations and electives, and Master of Physician Assistant Studies (MPAS) learners by facilitating the day-to-day coordination of educational and operational activities. The incumbent works in close collaboration with academic leaders, faculty, preceptors, program administrators, and operational teams across the Department of Family Medicine and the MPAS Program. The position receives day-to-day direction related to learner coordination and program activities from the appropriate academic and operational leads, including local academic leaders, the Prince Albert MPAS Program Lead, and the central MPAS administrative team. The incumbent works closely with the Prince Albert-based administrative team, the MPAS Program, and the Family Medicine Operations team to ensure coordinated, efficient, and high-quality learner experiences across programs and training environments. Duties are varied and require strong organizational, communication, and problem-solving skills. The incumbent must be able to establish priorities, exercise sound judgment, maintain confidentiality, and effectively manage competing demands within a matrix reporting environment. The position requires the ability to work independently while fostering strong collaborative relationships with learners, faculty, staff, and external partners.
Support for Learners, Faculty, and Programs Coordinate and support learner onboarding, orientation, scheduling, and day-to-day administrative activities Provide administrative support for Family Medicine residents, Enhanced Skills residents, undergraduate medical learners, and MPAS learners completing training experiences in Prince Albert and surrounding communities Coordinate communication with learners, faculty, preceptors, and program leadership regarding schedules, educational activities, learner requirements, and operational processes Assist with the coordination of clinical rotations, educational activities, meetings, and learner events Coordinate room bookings, learner access, educational resources, and other site-specific logistics Serve as a local administrative contact for learners, faculty, and preceptors Faculty and Preceptor Support Provide administrative support to faculty, preceptors, and academic leadership Assist with scheduling teaching activities, meetings, and faculty development opportunities Coordinate communication and operational follow-up with physician offices, clinical departments, and teaching sites Support local faculty and preceptor engagement activities Learner Records, Assessments, and Documentation Coordinate and maintain learner schedules, records, evaluations, assessments, and related documentation Assist with the collection, dissemination, and tracking of learner assessments and educational documentation Support examination and assessment activities, including OSCE and examination logistics, as required Maintain and update learner information and educational resources within university learning management and learner management systems Maintain confidential learner records in accordance with university and departmental processes Support learner tracking, reporting, and documentation activities using university systems and databases Program Administration and Operational Coordination Support day-to-day operational activities related to Family Medicine, Enhanced Skills, undergraduate, and MPAS programming Assist with the preparation of reports, learner manuals, orientation materials, operational summaries, and program documentation Coordinate meetings, prepare agendas and supporting materials, record minutes, and track action items, as required. Identify and communicate operational issues affecting learner experiences to appropriate leaders Liaise with academic and administrative teams regarding learner coordination activities and the application of relevant program policies and processes Systems and Administrative Support Utilize systems such as One45/Elentra, SharePoint, Canvas, Microsoft Office, Microsoft Teams, and Zoom to support program operations Maintain accurate information within learner management and scheduling systems Assist with data entry, reporting, and information management activities Provide cross-coverage and operational support during planned and unplanned absences, as required Other Develop and maintain effective working relationships with learners, faculty, staff, and external partners Respond to inquiries in a timely, professional, and confidential manner Perform other related duties as assigned in support of distributed medical education activities
Education: Completion of Grade 12 and a recognized post-secondary business administration or administrative assistant program. An equivalent combination of education and experience may be considered.
One to three years of related administrative experience in a university, post-secondary, health care, or academic environment is preferred. Experience supporting medical education programs or learners in a distributed education environment is considered an asset. Knowledge of undergraduate and postgraduate medical education processes, accreditation standards, and learner administration is considered an asset. A strong working knowledge of Royal College and College of Family Physicians of Canada (CFPC) accreditation standards, the CanERA General Standards of Accreditation for Institutions with Residency Programs, the RDoS collective agreement, CaRMS (Canadian Resident Matching Service), postgraduate and undergraduate medical education processes and policies, and experience using One45/Elentra or other learner management systems will be considered assets.
8/11/2026 at 6:00 pm CST Number of Openings: 1 Work Location: On Campus The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.
Candidates must have completed Grade 12 and a recognized post-secondary business or administrative assistant program. One to three years of related administrative experience in an academic or healthcare environment is preferred, along with strong organizational and communication skills.
Market context
Program Administrator roles in Saskatchewan’s academic and healthcare settings are typically tied to ongoing coordination, scheduling, records, and stakeholder support needs. This role is competitive because employers often look for both formal administrative training and experience in a complex environment, plus strong organization and communication skills. Review the AI-summarized requirements and benefits on this platform to save research time, and tailor your application to show experience in academic or healthcare administration and your ability to manage multiple priorities.