School District #67 (Okanagan Skaha)·Penticton, British Columbia
Coordinate meetings, events, and travel for the Superintendent and other members of the Education department.
Manage incoming calls, emails, and correspondence from schools, staff, and the public with professionalism, tact and diplomacy.
Act as a resource person for the department.
Create, compile, process, and maintain reports, documents, forms, minutes, files, and correspondence.
Manage and maintain student data for Ministry reporting/funding requirements.
Provide reports to the Ministry of Education and Child Care and other organizations.
Utilize the student information system to access parent/student information as required and prepare monthly district reports.
Manage and monitor the department budget and reconcile credit cards for the Education department.
Organize, track, and facilitate district scholarships and liaise with Finance staff on processes.
Provide executive assistance for major projects and initiatives.
Organize and coordinate district and regional conferences, workshops, and in-service sessions.
Establish and maintain effective working relationships.
Establish priorities and meet strict deadlines independently and as part of a collaborative team.
Assist other office staff with administrative support as needed.
Exercise independent sound judgement and initiative.
Maintain confidentiality on all discussions and correspondence related to staff, students and parents.
Perform other assigned duties within the area of knowledge and skills required by the job description
Grade 12 education supplemented by completion of a post-secondary diploma program in public, business or office administration.
Minimum 5 years recent and progressive experience in an Executive/Senior Support role or as a confidential administrative assistant (education system experience an asset).
Proficient in Microsoft Office 365 (Word, Excel, Outlook, OneNote, Teams, PowerPoint).
Minimum typing speed of 60 wpm.
Excellent interpersonal and communication skills (written and verbal).
Ability to problem solve and make decisions.
High level of professionalism and discretion with confidential information.
Ability to handle high volumes of work with constantly changing deadlines and interruptions.
Ability to organize and prioritize duties with strong attention to detail and accuracy.
Ability to work independently and as part of a team
Market context
In British Columbia, Executive Assistant to the Superintendent roles are typically tied to the need for experienced, confidential support in school district administration. These positions are competitive because employers look for strong office administration training, at least 5 years of progressive senior support experience, and education-system familiarity; the listed requirements and benefits here are AI-summarized from the original job description to save you research time. Before applying, tailor your resume to highlight confidential correspondence, calendar management, and executive-level coordination.